BL136-25, Gwinnett County Sheriff's Office AH-T1-3 Replacement

Gwinnett County Board of Commissioners solicited competitive sealed bids for BL136-25, the Gwinnett County Sheriff's Office AH-T1-3 Replacement project, a facility improvement procurement involving HVAC and kitchen equipment modifications. The project scope includes replacement of an HVAC unit serving the kitchen, removal and relocation of kitchen cooking equipment under an existing exhaust hood, replacement of HVAC/hot water supply and return lines, relocation of kitchen kettles, and installation of a new four-pipe fan coil unit (FC-T1-X01) as specified in project drawings, with an alternate bid option to provide a new FCU for the Kitchen Management Office. The existing roof was replaced with new TPO (thermoplastic polyolefin) material by John Manville Single Ply TPO 80 prior to project commencement. Contractors were required to coordinate access through the rear kitchen entrance with two escorts providing approximately 15-minute entry and travel time, and the kitchen was to remain closed for approximately two weeks during the project period. The prebid conference was held on October 16, 2025 at 10:00 A.M. at the Gwinnett County Sheriff's Office located at 2900 University Parkway, Lawrenceville, Georgia. Sealed bids were due by 2:50 P.M. on November 4, 2025 at the Gwinnett County Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia, with public opening at 3:00 P.M. Bidders were required to submit one unbound original and two copies, and questions were due to Jake Scarpone at Jake.Scarpone@GwinnettCounty.com no later than 3:00 P.M. on October 22, 2025 (Addendum 1) and October 16, 2025 (original notice). All bids required acknowledgment of Addendum 1 and Addendum 2 (October 29, 2025) to be considered responsive.

There were no specific set-aside designations identified for disadvantaged enterprises in the procurement documents. Bidders that were corporations not chartered in Georgia were required to provide proper certification of authorization to do business in Georgia. All bids were required to be accompanied by a five percent (5%) bid bond, and the successful contractor was required to provide one hundred percent (100%) payment and performance bonds as well as an insurance certificate meeting specified requirements, with all surety and insurance companies maintaining an AM Best rating of A-8 or greater and being licensed to do business in the State of Georgia. The contract included a daily liquidated damages clause of $500.00 per day for delays in completion. Award was made to United Maintenance, Inc., located at 3687 McElroy Road, Atlanta, Georgia 30340, on December 9, 2025, in the amount of $256,434.00, comprising a base bid of $230,906.00 and alternates totaling $25,528.00, representing the lowest responsive bid among six competing vendors that included Atlanta City Guys Corp ($312,101.00), John F. Pennebaker Company, Inc. ($264,881.00), Stiles Heating and Cooling, Inc. ($248,000.00), and E. Escher Incorporated ($298,000.00).