BL049-26 Supplemental Purchase of Janitorial Supplies on an Annual Contract

Gwinnett County Board of Commissioners is soliciting sealed bids for a supplemental purchase of janitorial supplies on an annual contract designated BL049-26. The procurement seeks qualified suppliers to provide an array of janitorial products for various County departments on an as-needed basis, including general cleaners (all-purpose degreasers, disinfectants, bathroom cleaners, window cleaners, and drain cleaners) and soap products (disinfecting wipes and hand soaps), with annual quantities ranging from 3 to 11,250 units across multiple line items. Sealed bids must be submitted in duplicate by 2:50 p.m. local time on April 30, 2026, to the Gwinnett County Financial Services - Purchasing Division, 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046, with virtual bid opening conducted via Microsoft Teams. Vendors must submit a completed Bid Schedule, References, and Ethics Affidavit, and all questions regarding the solicitation must be directed to Savannah Anderson, Purchasing Associate II, no later than April 8, 2026. Award will be made to the lowest responsive and responsible bidder based on the lowest unit of measure price, with evaluation considering quality, quantity per container, size, and case weight. The contract will commence upon Board approval for a twelve-month initial period with four optional one-year renewal periods, contingent upon satisfactory service, firm pricing or pre-approved increases, and mutual agreement; pricing and delivery must remain firm throughout the initial term without increases unless pre-approved. Delivery will be made F.O.B. Destination, drop-ship only, to eleven designated Gwinnett County facilities during specified delivery hours, and the County reserves the right to request samples within seven business days at the supplier's expense and may split awards by line item or section at its discretion.

The solicitation document does not explicitly specify set-aside designations or restrictions applicable to disadvantaged or minority-owned enterprises, nor does it identify any incumbent vendors or current contractors. Bidders must meet specific insurance requirements and authorization to conduct business in Georgia with an A.M. Best rating of A-7 or higher. No incumbent contractor information or existing infrastructure requiring integration has been identified in the available documentation. The budget range or estimated annual contract value is not explicitly stated in the solicitation materials; however, given the range of annual quantities from 3 to 11,250 units across multiple line items and the janitorial supply nature of the procurement, vendors should prepare cost proposals reflecting competitive pricing for the specified products and quantities. Gwinnett County reserves the right to negotiate terms, conditions, and pricing with the lowest responsive vendor and may reject any bid for failure to comply with specifications, incomplete documentation, or inability to provide required products.