BL002-25, Rabbit Hill Park Synthetic Turf Conversion and Field Improvements

Gwinnett County is soliciting competitive sealed bids for the Rabbit Hill Park Synthetic Turf Conversion and Field Improvements project (BL002-25), managed by the Department of Community Services. The procurement involves converting a grass baseball field to an ADA-compliant synthetic turf field with comprehensive improvements, including new dugouts, fencing, modular block wall work, and ADA accessibility enhancements. Specific technical requirements mandate synthetic turf with minimum face weights of 46 oz/sq. yd. for infield and 41 oz/sq. yd. for outfield, custom dugout fabrication, and black vinyl-coated chain link fencing. Key procurement dates include a pre-bid conference on January 6, 2025, at 10:00 a.m. at the project site, with questions due by January 8, 2025, at 3:00 P.M. Sealed bids are due by 2:50 P.M. on January 23, 2025, with a public bid opening at 3:00 P.M. in Lawrenceville, Georgia. Contractors must submit a 5% bid bond and demonstrate capability to complete the project within 120 calendar days from the Notice to Proceed, with onsite work scheduled to begin May 27, 2025.

The procurement has specific restrictions, including an ineligible source list that prohibits debarred or suspended firms from submitting bids. Contractors must provide 100% performance and payment bonds with an A.M. Best rating of A-8 or higher. The county reserves the right to split or award the entire bid and negotiate terms with the lowest responsive, responsible bidder. An alternate bid option exists for four 10' circle, 7" height youth portable pitching mounds. While no specific disadvantaged enterprise requirements are explicitly stated, the county maintains standard procurement protocols. Liquidated damages are set at $500 per day for late completion. The bid includes a unit price schedule covering 12 items such as rock excavation, silt fencing, Bermuda sod, asphalt work, and concrete work, with actual quantities to be determined and potentially resulting in credits or additional charges through change orders. The county will evaluate bids based on responsiveness, responsibility, and overall value to the community.