Bill Keller Park Infield Renovations

Closed State & local contract opportunity

Solicitation number
05-18
State
Florida
Responses due

Opportunity facts

Jurisdiction
Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The City of DeBary, located in Volusia County, Florida, is seeking a qualified contractor to renovate two youth baseball infields (Fields 1 and 3) at Bill Keller Park for the Babe Ruth League. The comprehensive project involves completely stripping the infields to base grade, reworking irrigation zones, performing laser grading for clay and turf areas, and installing new clay with conditioner. Key deliverables include constructing new pitcher's mounds, installing new pitching rubbers, home plates, base stanchions, and Tifway 419 sod. Contractor qualifications require demonstrated experience with at least three ballfield construction or renovation projects and two complete pitcher's mound construction projects within the previous five years. The project has a strict timeline, with equipment mobilization scheduled for July 2, 2018, and mandatory completion by August 23, 2018, before the fall ball season begins. Prospective bidders were required to submit references by April 24, 2018, at 2:00 p.m., with the bid process involving sealed submissions and a comprehensive review of technical capabilities and proposed approach.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in the procurement documents. The contract includes provisions for a one-year term with potential for two additional one-year renewals subject to City Council approval. The total projected project cost is approximately $121,000, with compensation structured as a lump sum bid and including line items for specific project components. Insurance requirements are comprehensive, mandating Workers' Compensation, Commercial General Liability ($1,000,000 each occurrence), Business Automobile Liability ($1,000,000 CSL), and Excess Liability ($1,000,000), with the City of DeBary named as an additional insured. Payment terms include a 10% retainage until 50% project completion, then reducing to 5%, with final payment contingent upon completed punch list items. Liquidated damages will apply for failure to meet the specified completion date, and the contractor is responsible for all permits, labor, materials, equipment, and site restoration.

Opportunity text

As posted by the source.

SCOPE OF WORK: The City of DeBary is seeking an experienced, qualified contractor to renovate (2) infields at Bill Keller Park (fields 1 & 3). These are youth size baseball fields that are currently and will continue to be used by Babe Ruth to accommodate the 46/60 & 50/70 divisions. In order to keep up with the ongoing demand on current facilities, the City has chosen to strip both infields completely down to a base grade, re-work the existing irrigation zones to water the grass infield and clay, perform a base laser grade for the clay and the turf areas, incorporate new clay with conditioner, perform a preliminary laser grade of the clay and the turf areas, construct new pitcher`s mound with mound clay, top dress the mound, install new pitching rubber and base stantions, install new pitching rubber, home plate and bases, finish laser grade the clay and turf areas, install new sod and roll all clay & turf areas. The Bill Keller Park facility will be available for equipment mobilization on July 2, 2018. It is imperative that the project be 100% completed with the sod stabilized by the start of fall ball that commences on August 23, 2018.

Files

File Type Posted
05-18_bid_tab.pdf PDF
Addendum_05-18_Bid_Form.xlsx XLSX spreadsheet
Addendum_Pay_Items.docx DOCX document
Addendum_05-18__1__4-17-18.docx DOCX document
BID_05-18.docx DOCX document

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