Big Bear Alpine Zoo Strategic Planning RFP

San Bernardino County's Department of Public Works Special Districts, acting on behalf of the Big Bear Recreation and Park District, is seeking comprehensive strategic planning services for the Big Bear Alpine Zoo (BBAZ) through a Request for Proposal (RFP). The procurement aims to develop a five-year strategic plan, master plan, and business plan to support the zoo's growth and Association of Zoos and Aquariums (AZA) accreditation efforts. The project will encompass five distinct phases: Discovery & Assessment, Vision & Strategic Direction, 5-Year Strategic Plan development, Master Plan creation, and Business Plan & Financial Modeling. Key deliverables include written phase reports, a final 5-Year Strategic Plan with measurable objectives, a Master Plan with site plans and renderings, a Business Plan with financial projections, and presentation materials. The evaluation process will weight Qualifications and Experience at 40%, Technical Review at 45%, and References at 15%. A mandatory proposal conference was originally scheduled for December 2, 2025, though subsequent addenda have modified this requirement. The deadline for proposal submissions is January 15, 2026, at 3:00 PM, with a tentative contract award date in March 2026 and a recommended project commencement of April 1, 2026.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must provide three references from similar-sized public agencies with comparable project experience and demonstrate comprehensive insurance coverage, including General Liability ($1,000,000 per occurrence), Workers' Compensation, Automobile Liability ($1,000,000-$2,000,000), Professional Liability ($1,000,000 per claim, $2,000,000 aggregate), and Umbrella coverage. Proposers are required to register with the County's ePro system prior to submission and must include all transportation, lodging, and per diem costs in their fee proposals. While no specific budget range is explicitly stated, the procurement documents suggest a comprehensive and potentially significant scope of work. Proposals must be submitted electronically through ePro or via hard copy with original signatures, with the Fee Proposal submitted separately in a sealed envelope. The District reserves the right to reject any or all proposals, terminate the RFP process, and negotiate with the highest-ranked proposer(s).