Bid No. 267011 Design & Installation of Access Controls, Video Monitoring and Security Systems

The City of Salem, Oregon's Information Technology Department is soliciting sealed bids for the design and installation of comprehensive physical security systems through Bid No. 267011, with proposals due electronically by April 14, 2026, at 2:30 p.m. local time via Equity Hub's Bid Locker. The procurement encompasses video surveillance systems with management and recording capabilities, intrusion detection and prevention systems, physical access control management systems, Category 6A and fiber optic cabling infrastructure, telecommunications equipment, grounding and bonding services, labor for site preparation through final completion, permits and inspections, and system testing and certification. Bidders must be licensed and bonded low-voltage contractors and specifically must hold Lenel Value Added reseller status and Milestone Platinum Certified reseller certifications to qualify. The contract will commence July 1, 2026, and continue through June 30, 2027, with renewal options available for up to four additional one-year periods contingent upon satisfactory performance, budget approval, and mutual written consent. Bid security equal to 10 percent of the maximum bid price, submitted as a surety bond, irrevocable letter of credit, cashier's check, or certified check, is required. The bid structure utilizes unit pricing for labor rates, specific equipment items, and three complete example projects (parking lot surveillance upgrade, outbuilding with access control and cameras, and new building with five-door access control and six exterior cameras) to guide bidding submissions.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in the bid documents. The contract requires compliance with Oregon Revised Statutes prevailing wage requirements for Marion County Region 3, with rates established as of January 5, 2026, and amended February 18, 2026. Subcontractor markups are limited to 10 percent, material markups to 10 percent, and equipment rental markups to 10 percent of costs. The successful contractor must integrate with Lenel and Milestone software systems for intrusion detection and prevention capabilities. No incumbent vendor or current contractor information is specified in the available bid materials. Monthly invoices will be submitted to the Contract Administrator with payment by the Finance Department within 30 days of certification, and price increases at contract renewal will be considered only if justified by documented evidence and cannot exceed the wholesale price index for the region. The contract permits cooperative purchasing by other public agencies, the Urban Renewal Agency, and the Housing Authority of Salem through direct arrangements with the selected bidder.