256102 Supplemental Information Letter No. 1.pdf

This is a Supplemental Information Letter No. 1 issued by the City of Salem Department of Finance Services Contracts & Procurement in response to bidder questions regarding Bid No. 256102 for oxygen bottles and service. The procurement seeks medical-grade oxygen cylinders in two sizes: Size D cylinders and 100 CF cylinders, with estimated annual usage of 1,300 D cylinders and 156 CF cylinders based on weekly consumption patterns of 25 D cylinders and 3 100 CF cylinders respectively. The bid closing date is February 18, 2026, at 11:00 a.m. local time, with the initial contract term extending from execution through June 30, 2027, and four optional one-year renewal periods contingent upon satisfactory performance and City budget approval. The contract will be awarded to the lowest responsive bidder, with award anticipated within 30 calendar days of bid closing.

The pricing submitted by bidders must remain firm and irrevocable for 30 calendar days following the bid closing, with the City's standard payment terms set at Net 30 days and no pre-payment options available. The procurement is open to all qualified bidders with no stated set-aside designations for disadvantaged enterprises, though the City applies reciprocal preference policies to non-resident bidders based on their home state preferences. The document confirms that all oxygen must be medical-grade quality and clarifies volume expectations to enable accurate bid pricing, addressing critical questions from potential vendors regarding product specifications and usage forecasts.