Bid 25-21 Athletic Equipment Reconditioning (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) has issued Bid 25-21 for an annual Athletic Equipment Reconditioning contract, seeking qualified vendors to recondition football helmets and shoulder pads according to NOCSAE and NAERA standards. The procurement requires a vendor capable of picking up equipment within 72 hours of notification, with a certified NOCSAE membership and fully operational helmet testing equipment at their facility. Specific services include cleaning, sanitizing, inspecting, and replacing components for football helmets and shoulder pads, with separate pricing required for helmet painting. Bids must be submitted electronically in PDF format to purchasing@sccpss.com by January 9, 2025, at 11:00 a.m. ET, with the initial contract term spanning one year and two optional one-year renewals available. Vendors must provide unit pricing for various reconditioning services, with price increases limited to 5% for renewal terms. Questions regarding the solicitation were required to be submitted by December 5, 2024, with no pre-bid conference scheduled.

The solicitation encourages participation from local, minority, and women-owned business enterprises (LMWBEs), incorporating provisions for good faith efforts to involve LMWBE contractors and suppliers. Insurance requirements are comprehensive, mandating Commercial General Liability ($1M per occurrence), Commercial Automobile Liability ($1M), Worker's Compensation (statutory limits), and Umbrella coverage ($1M). The bid tabulation reveals that only two vendors - Baker's Sports, Inc. from Jacksonville, FL and Riddell from North Ridgeville, OH - submitted bids, with significant pricing variations between them. Riddell differentiates pricing between High School ($55.00) and Jr. High School ($45.00) helmet reconditioning, while Baker's Sports offers a flat rate of $72.00. The bid documentation indicates that 11 vendors were notified through SCCPSS and 14 through GPR, with the contract to be awarded on a line-item or unit-price basis to responsive and responsible bidders. Though specific budget ranges are not explicitly stated, the procurement suggests an ongoing need for athletic equipment maintenance and reconditioning services.