Bid 25_21 Athletic Equipment Reconditioning (.pdf

This is an Invitation to Bid (ITB 25-21) issued by the Savannah-Chatham County Public School System (SCCPSS) for Athletic Equipment Reconditioning as an annual contract. The solicitation seeks services for reconditioning football helmets and shoulder pads according to NOCSAE and NAERA standards. Bids must be submitted electronically in PDF format to purchasing@sccpss.com by January 9, 2025 at 11:00 a.m. ET. The contract includes provisions for two optional one-year renewals beyond the initial term. No pre-bid conference is scheduled, and questions must be submitted by December 5, 2024. The awarded vendor must pick up equipment within 72 hours of notification and must be a certified member of NOCSAE with fully operational helmet testing equipment at their facility.

Pricing must be submitted on a unit price basis for reconditioning football helmets and shoulder pads, with detailed specifications for services like cleaning, sanitizing, inspecting, and replacing components as needed. The vendor must provide a separate price for helmet painting. Price increases are limited to 5% for each renewal term. The contract will be awarded on a "line-item" or "unit-price" basis to responsive and responsible bidders. The District encourages participation from local, minority, and women-owned business enterprises (LMWBEs) and includes provisions for good faith efforts to involve LMWBE contractors and suppliers. Insurance requirements include Commercial General Liability ($1M per occurrence), Commercial Automobile Liability ($1M), Worker's Compensation (statutory limits), and Umbrella coverage ($1M).