Bid 25-18 Copy Paper - District Wide (Semi-Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is seeking bids for a district-wide semi-annual copy paper contract (Bid 25-18) to establish a six-month supply agreement for various paper types and sizes, including 8.5" x 11", 8.5" x 14", and 11" x 17" xerographic dual-purpose and 3-hole punch paper. The procurement aims to secure a reliable paper supply for district sites and departments on an as-needed basis, with estimated annual quantities ranging from 21,000 reams for maintenance operations to 17,000 reams for the print shop. Bidders must have five years of continuous experience providing similar goods/services to educational or government agencies in the Southeast region and submit electronic bids in PDF format to purchasing@sccpss.com by January 21, 2025, at 11:00 a.m. ET. Sample paper (one case of each type) must be submitted by January 20, 2025, for testing. The bid will be evaluated on a line-item or unit-price basis, considering factors such as discounts, transportation costs, life cycle costs, and sample quality. The contract includes an initial six-month term with options to renew for one additional year and another six months by mutual agreement, with price increases capped at 5% for each renewal term.

The solicitation includes provisions to encourage participation by local, minority, and women-owned business enterprises (LMWBEs), aligning with domestic preference requirements under 2 C.F.R 200.322, which prioritizes products produced in the United States to the greatest extent practicable. No bid bond or performance bond is required for this procurement. Delivery requirements are specific, with a 10-day delivery window for maintenance operations and a 2-day turnaround for print shop orders. The contract includes comprehensive insurance requirements for the successful vendor, including Commercial General Liability ($1M per occurrence, $2M aggregate), Commercial Automobile Liability ($1M combined single limit), Worker's Compensation (statutory limits), and Umbrella Insurance ($1M per claim/aggregate). The anticipated contract award is expected approximately 10 days after the bid closing, with Board approval scheduled for March 5, 2025, and the contract term beginning March 6, 2025. While specific budget ranges are not explicitly stated, the district's extensive paper usage suggests a potentially significant contract value for the selected vendor.