Bid 25_18 _ Addendum 1.pdf

Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572

Number: Bid 25-18 Copy Paper – District Wide (Semi-Annual Contract)

Posting Date: 12/19/2024

Addendum #1

Posting Date: 01/21/2025

Closing Date: 01/28/2025

@11 am

The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form (Form 2) of the solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review this document's contents and respond accordingly.

Addendum No.1 is being issued to respond to questions received for Bid 25-18 and to extend the Bid close date to January 28, 2025 @ 11 am.

Questions and Answers

# Questions Referenced Bid Section

Answers

1.

1. As it relates to “Section 4.0 Specifications / Item #1 (Truckload Paper)” please provide the information requested below for the delivery location(s) in question:

a. Does the receiving location(s) have an elevated loading dock (48” to 52” height) that can accept a trailer as large as 53’?

b. Does the receiving location(s) have a pallet jack?

c. Does the receiving location(s) have a forklift?

d. Is a lift gate required at this location?

e. Is there an expectation that the driver will assist in unloading the delivery?

f. Is inside delivery required?

g. Is a delivery appointment required?

Section 4.0 Specifications /

Item #1 (Truckload

Paper)”

a. Yes, the receiving location has an elevated dock.

b. Yes, the receiving location has a pallet jack.

c. Yes, the receiving location has a forklift.

d. No, a lift gate is not required at this location.

e. No, there is no expectation that the driver will assist in unloading the delivery.

f. No, inside delivery is not required.

g. Deliveries are accepted between 7:30 am and 3:00 pm.

2.

When is the expected award date for this bid?

The expected award date for Bid 25-18 is approximately 10 days after the bid close date of January 28, 2025.

However, this award will be subject to Board approval on March 5, 2025.

Section Answers

3. When is the expected start date for the 6-month term?

The expected start date for the 6-month term is March 6, 2025.

4. Is price to remain firm for the 6-month term or does the district consider an industrywide price increase with supporting documentation?

See sample contract document:

4. Duration (“Term”) of this Agreement

5. Will this bid be awarded all-or-none or by line-item?

ATTACHMENT

A: 12. Basis of

Award

Refer to solicitation document Attachment A. 12. Basis of Award.

This will be determined upon evaluation of bid.

6. When does the district anticipate needing to receive the 1st delivery of line item #1 and line item #2?

The awarded vendor should be able to provide needed supplies upon the first day of the contract.

7. What brand is the district currently using for line item #1 & #2?

The District is currently using Staples/324791

8. Could your Print Shop confirm receipt of the Premier case sample delivered on

November 13th (POD attached) and let me know if it can be used for testing for this bid?

The noted sample has been received and will be reviewed during the evaluation period.

9. Can you take an imported paper on this bid?

II. GENERAL

TERMS AND

CONDITIONS

FOR THIS ITB

Z. Federal

Requirements

8. Domestic Preference for Procurement (2 C.F.R 200.322) (all bids)

As appropriate and to the extent consistent with law, the Contractor and any subcontractors, to the greatest extent practicable, shall provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

For purposes of this section:

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(2) “Manufactured products” means items and construction materials

Section Answers composed in whole or in part of non-ferrous metals such as aluminum;

plastics and polymer-based products such as polyvinyl chloride pipe;

aggregates such as concrete; glass, including optical fiber; and lumber.

2 C.F.R. § 200.322

***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***

End of Addendum #1 to Bid 25-18 – Question & Answers and Bid Close date extension to January 28, 2025

SCCPSS Purchasing Department (Posted: January 21, 2025)