Bid 1053 - Fall 2024 Tree Sourcing and Delivery

The Town of Bristol, Rhode Island, located in Bristol County, is seeking to procure 90 trees through Invitation for Bid (IFB) #1053 for Fall 2024 Tree Sourcing and Delivery. The procurement specifically requires 37 small trees (20' to 30' at maturity) and 53 medium to large trees (30' to 70' at maturity), all with a 1.5 to 2.0 inch caliper. Key procurement specifications mandate that trees must be high-quality nursery stock, adhere to ANSI standards, demonstrate healthy growth, and receive proper root pruning. Bidders must submit comprehensive proposals by October 9, 2024, at 12:00 PM local time, with bids to be opened publicly at Town Hall. The evaluation criteria will focus on the lowest, evaluated bid price while ensuring full compliance with technical specifications. Bidders are expected to source trees from New England nurseries, with a preference for local or regional firms. Proposal submissions must include detailed documentation including a Non-Collusion Affidavit, insurance coverage statements, and a statement of relevant experience.

The procurement includes specific set-aside requirements for disadvantaged businesses, with an EPA Disadvantaged Business Enterprise (DBE) participation goal of 15% of the total construction cost. Bidders must submit a Minority Business Enterprise (MBE) Utilization Plan Form to demonstrate compliance. Insurance requirements are stringent, mandating Workman's Compensation and Comprehensive General Liability Insurance with a minimum coverage of $1,000,000. While no incumbent vendors are specified in the documentation, the bid emphasizes regional sourcing and local economic participation. Though a specific contract value is not explicitly stated, the procurement of 90 trees suggests a moderate-scale municipal landscaping or urban forestry project. Potential vendors must demonstrate technical capability, financial stability, and commitment to local economic development through their proposals. The Town of Bristol's procurement approach reflects a structured, competitive bidding process designed to secure high-quality tree stock while supporting local and regional business ecosystems.