BES/whes GYM HVAC 55144/22/671

Haralson County School District is requesting proposals for HVAC unit installation at two school gymnasiums under RFP 55144/22/671, with proposals due October 29, 2021 at 2:00 p.m. Questions must be directed to the Facilities/Maintenance Department no later than October 15, 2021. No pre-bid meetings or public bid opening is scheduled.

The scope involves installing two TRANE 10-ton HVAC units at each location — West Haralson Elementary School (4552 Highway 100 North, Tallapoosa, Georgia 30176) and Buchanan Elementary School (215 College Circle, Buchanan, Georgia 30113) — together with ductwork, condensate drain lines, Honeywell TH8321WF1001/U thermostats, exhaust fans for code-required ventilation, electrical and gas connections, system testing and balancing, and work area cleanup. The systems must provide individual room temperature and humidity control, MERV-rated air filtration, needlepoint bipolar ionization technology for air cleaning, dehumidification circuits to maintain humidity below 60% relative humidity per ASHRAE standards, and anti-microbial internal coatings. All work is turn-key, requiring contractors to provide materials, labor, and equipment with line-item pricing for each task. Contractors must comply with Davis-Bacon Wages Act requirements, indicating federal funding involvement.

The contract template establishes fixed pricing from the supplier's proposal, with comprehensive warranty and quality-standard requirements. The District requires general liability insurance ($1,000,000 minimum), business automobile liability ($1,000,000 minimum), statutory workers' compensation, and data breach insurance ($3,000,000 per occurrence). All insurance must remain on an occurrence basis through contract completion with the District named as additional insured; carriers must carry an AM Best rating of "A" or better. Proposers must submit five business references, a detailed manufacturer warranty statement, and a list of local authorized warranty repair locations. Pricing must remain firm for the contract duration. Late deliveries incur a 1% daily charge on purchase-order gross amounts; invoice discrepancies incur a 2% handling fee. Payment is net 30 days after complete authorized delivery. Award will be posted to Georgia Procurement no later than 30 days following bid opening. Legacy Mechanical Services, INC. (1680 Roberts Boulevard, #408, Kennesaw, Georgia 30144) was awarded the contract. Contact: Stacy J. Gilbert, Facilities/Maintenance Department, (770) 574-2500 or stacy.gilbert@haralson.k12.ga.us.