Beach Rentals at Lori Wilson Park

Brevard County Purchasing Services, on behalf of the Parks and Recreation Department, is soliciting a Request for Proposal (RFP) for Beach Rentals at Lori Wilson Park located at 1500 N Atlantic Avenue in Cocoa Beach, Florida. The contract seeks a qualified concessionaire to provide beach rental services, including equipment such as beach chairs, umbrellas, body boards, and surfboards. Proposers must have at least one year of progressive leadership in beach rental services and will be responsible for all labor, materials, equipment, permitting, and licensing for operations. The evaluation criteria include organization profile (10 points), experience (20 points), references (20 points), proposed rental equipment list and pricing (20 points), and pricing structure (30 points). A pre-proposal meeting is scheduled for November 6, 2024, at 9:00 am on-site, with proposals due on November 20, 2024, at 11:00 am. The contract term is five years, with the successful vendor required to pay a monthly rent of at least $1,000 and maintain daily sales records for County inspection. All proposers must complete a comprehensive background screening process and comply with rigorous employee background check requirements.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Island Watercraft Rentals, Inc. from Indialantic, Florida, was ultimately awarded the contract, with a monthly revenue structure of $3,200 during the summer season (April 1st - October 31st) and $2,500 during the winter season (November 1st - March 31st). The contract includes requirements for comprehensive insurance coverage, including general liability insurance of at least $1 million per occurrence. The awarded vendor must provide a certificate of insurance, performance and payment bonds, and an updated W9 form. The contract includes specific operational requirements, such as maintaining clean premises, responding to customer complaints, and adhering to all federal, state, county, and municipal ordinances. The vendor is prohibited from selling alcoholic beverages or using Styrofoam and must maintain an inventory of rental items with prices clearly posted. The total contract value over the five-year period will range approximately between $150,000 to $192,000, depending on seasonal variations.