Bauer Breathing Air System Maintenance

The City of Orlando Procurement and Contracts Division, on behalf of the Orlando Fire Department, is soliciting a Request for Quotation (RFQ26-0027) for semi-annual preventative maintenance services for Bauer Breathing Air Systems across multiple city facilities. The procurement encompasses comprehensive inspection, testing, preventive maintenance, repairs, compliance documentation, and staff training for all Bauer system components including compressors, filters, storage tanks, regulators, and control panels at 16 operational and pending installation locations. Contractors must provide all necessary labor, tools, equipment, and materials while ensuring systems comply with OSHA, NFPA, and NIOSH standards and maintain Grade D air quality certification. Required qualifications include a minimum of four years' experience in Bauer Breathing Air System maintenance, current training and certifications per applicable safety standards, a local service facility with a dedicated point of contact, and 24-hour response capability for non-emergency requests. Pricing proposals must include semi-annual preventative maintenance costs per location, high-pressure air test costs, repair service labor rates (hourly), and a percent markup on parts with an estimated budget of $20,000. A non-mandatory pre-solicitation conference is scheduled for February 4, 2026, at 11:00 AM via Microsoft Teams, written questions are due February 16, 2026, at 5:00 PM, and electronic responses must be submitted by February 26, 2026, at 2:00 PM through the City's e-Procurement Portal with a virtual opening the same date and time. The contract award will be made to the responsive and responsible respondent with the lowest compliant submittal, with the contract term spanning three years from approval and execution plus two optional twelve-month renewal periods for a potential five-year total.

The procurement considers applicable Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) preferences in the award decision. No incumbent vendors or existing contractor information is specified in the available documents. Contractors must maintain Workers Compensation and Employer's Liability insurance, Comprehensive Automobile Liability, and Commercial General Liability with minimum combined single limits of $1,000,000 per occurrence, and all prices must be firm and F.O.B. Destination to any City of Orlando department location. A living wage provision applies if contract expenditures exceed $100,000 annually, requiring payment of not less than $15.00 per hour for covered service employees. All respondents must register with the City's e-Procurement Portal, acknowledge all addenda, and submit required documentation including References, Respondent's Certification, Contract and Acceptance, Conflict of Interest Disclosure, Confidential/Proprietary Information Exemption, VBE Participation, Human Trafficking Affidavit, W-9, and proof of insurance. The estimated contract budget is $20,000, though the actual award value will depend on submitted pricing for semi-annual maintenance services, testing, repairs, and parts across the service term.