Base camp service in post disaster environment 2025

Objective: Due to the very active 2024 Hurricane season that Florida experienced which caused a constraint on contractor availability, GEC is seeking additional contracts ahead of the 2025 season. If GEC has an active MSA storm contract with your company, you do not have to submit a bid. However, if you would still like to submit a bid with updated rates then you are welcome to do so. Glades Electric Cooperative (GEC) is seeking to enter into a Master Service Agreement with a base camp services provider in a post-disaster environment. Turn-key base camp facilities need to be for a minimum of 100 persons. GEC will need to know the maximum capacity amount that each bidder will be able to accommodate. One (1) base camp may be needed at each or just one (1) of the two (2) locations, South Location: Moore Haven (Glades County) and North Location: Lake Placid (Highlands County). Locations are approximately 40 miles apart. Contractor will need to supply breakfast (buffet style), lunch (to go) and dinner (buffet style) for 250 - 500 electric utility workers in post disaster environment. There will be a need to provide meals for more individuals than needed for lodging as GEC employees and some contractors will not require lodging. Must include, but not limited to, drinks, flatware, paper goods and other necessary supplies. Please list all other services that will be included, or available, with your services (i.e. tent, lights, etc.). The provider selected will be required to provide record keeping services for meals and lodging provided with name and company of individual receiving service. *Please include the contact information (name, email, & phone number) for the person responsible for answering any bids questions and the contact information for the person responsible for signing the contract and/or task release. Please provide rates for 250 person camp and a 500 person camp. The deployment is to be for a minimum of five (5) consecutive days, with options to extend by single day intervals. Lodging/Base Camp Requirements: • Sleep trailers (30+ beds each) with A/C • Showers and toilets • Laundry Services • Ice • Site security • Generators (fuel provided by GEC) • Waste Removal Catering Requirements: • Kitchen and Catering • Refrigeration for food • Hot Meals • Box Lunches • Dining Facilities (with A/C) • Tables and chairs Catering Optional Services: • MOT - Parking Lot Management • On-site medical aid • Truck and equipment fueling services • Infield deliveries The provider will need to track meals served and lodging provided for quantity and who received each service in order to maintain compliance with various regulatory requirements. Payment provisions must be based on unit prices. Invoices must be sent regularly and for no more than 30-day periods. All amendments and modifications to this contract must be made in writing. Work may not be subcontracted. All amendments and modifications to this contract must be made in writing. Schedule: Work to start as soon as it is safe to begin, immediately after storm or event has passed, and work will end when all power is restored. Please note the not to exceed amount listed on "Attachment F Bid Form". May it be expressly understood that the amount payable for services performed during this contract period shall not exceed this amount unless otherwise agreed upon by both parties in writing and executed as an amendment to this agreement. The not to exceed amount has been calculated based upon a reasonable time of restoration in the event of a disaster and should be amended in the event of a large-scale disaster.