Ballard Park Pavilion Purchase & Installation

Louisville Parks and Recreation is seeking bids for the purchase and installation of a new pavilion at Ballard Park, located at 525 Caldwell Street in Louisville, Jefferson County, Kentucky. The procurement (Bid #260038) requires a comprehensive solution including pavilion purchase, engineered drawings, concrete footings, materials, and labor for complete installation. Specifications detail a 20' x 30' pavilion structure with specific design requirements, including wood frame options, steel roof colors, and extensive material selections. The project excludes site work, concrete slab, and electrical installations. Proposals must be submitted through the Bonfire digital portal by 3:00 p.m. on August 18, 2025, with a question period running from July 28, 2025, at 12:00 p.m. to August 6, 2025, at 3:00 p.m. Evaluation will be based on a 100-point scoring system focusing on the lowest bid meeting specifications, with bid prices remaining firm for six months after the closing date.

The procurement includes significant set-aside and preference opportunities for diverse businesses, with established goals of 15% for minority-owned businesses, 5% for female-owned businesses, and 0.5% for handicapped-owned businesses. Additional preferences include a 5% bid reduction for businesses paying a minimum wage of $10.10/hour and local vendor preferences for Louisville MSA businesses. Contractors must comply with federal requirements, including Section 3 of the Housing and Urban Development Act, which mandates prioritizing employment and business opportunities for low-income workers and businesses. The project is funded through Community Development Block Grant (CDBG) funds, requiring compliance with federal labor standards, anti-discrimination provisions, and Buy America Act requirements. Insurance requirements include $1,000,000/$2,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and statutory Workers' Compensation limits. The sole bid received was from E-Z Construction at $91,000.00 for the pavilion purchase and installation.