Aviation fuel arlington and bellingham, WA

UW Medicine Supply Chain, specifically Airlift Northwest (ALNW), has issued Request for Proposal (RFP) #6211 seeking a qualified supplier of Jet A Aviation Fuel for its bases located in Arlington and Bellingham, Washington. The procurement targets fuel delivery to two specific locations: Arlington Municipal Airport and Peace Health St. Joseph Medical Center in Bellingham, with anticipated annual fuel volumes of 31,170 gallons for Arlington and 28,344 gallons for Bellingham. The contract period is set for September 1, 2025 through August 30, 2028, with potential extensions up to nine total years. Bidders must provide dedicated Jet A fuel delivery trucks, maintain a 24-hour response time for refueling, offer priority fueling during emergencies, and supply a certificate of analysis for all fuel shipments. Evaluation criteria will include technical approach, project team capabilities, proposed fees, firm experience, and references. Key procurement dates include a bidder's questions deadline of May 23, 2025 at 12:00 PM Pacific Time, with UW Medicine's responses due by May 30, 2025 at 5:00 PM Pacific Time, and proposals due by June 6, 2025 at 12:00 PM Pacific Time.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The pricing structure will be based on the Oil Price Information Service (OPIS) Pacific Northwest Jet fuel prior week's average, inclusive of all applicable taxes, assessments, and delivery charges. Fuel suppliers must meet ASTM D-1655 specifications and be capable of operating within Washington State. While specific budget ranges are not detailed, the annual fuel volume and multi-year contract suggest a substantial procurement opportunity. The solicitation requires vendors to provide comprehensive pricing information, including fuel storage tank pricing, OPIS West Coast PNW INDEX rates, supplier profit margin, freight and fuel surcharges, flowage fees, truck pump into-plane fees, and local handling expenses. Potential suppliers will need to demonstrate robust logistical capabilities, compliance with aviation fuel standards, and flexibility in meeting emergency and priority fueling requirements.