Autovent Parts and Equipment (Bid Discount)

The City of Tampa's Fire Rescue Department is seeking to procure Autovent Parts and Equipment through a competitive bid process (Bid Number 25-P-00175), specifically soliciting 25 units each of three specific Autovent 3000 medical equipment components: a Control Module (L461-150), a Ventilation Circuit (L599-090), and an Oxygen Hose (L535026). The procurement is a formal Invitation to Bid (ITB) with an electronic submission requirement through the OpenGov eProcurement Portal, with bids due by 5:00 pm on Monday, April 21, 2025. The contract period is set for one year, with potential renewal options for two additional one-year periods and the City's reserve right to unilaterally extend the contract term for up to three additional 30-day periods. Pricing will be firm for the first year, with potential price adjustments thereafter not exceeding the previous year's Consumer Price Index change. Bidders must submit various forms and certifications, including MBD forms, a Bidder's Affidavit, and documentation related to criminal history screening practices, and must comply with background check, E-Verify, and various state and local regulatory requirements.

The procurement includes a unique bid discount provision specifically designed to support Small Local Business Enterprises (SLBEs) and underutilized Women and Minority-Owned Business Enterprises (U-WMBEs), offering a 5% discount on the total bid amount up to $10,000 for SLBEs and $20,000 for U-WMBEs. The solicitation emphasizes economic opportunity and diversity, with preference given to Black-Owned, Hispanic-Owned, Women-Owned, Asian-Owned, and Native American-Owned firms. A certified contact list reveals 12 potential diverse businesses, predominantly Minority Business Enterprises and Small Local Business Enterprises from the Tampa area. The total estimated contract value is $70,000, with the City of Tampa's Office of Equal Business Opportunity overseeing the procurement process. Bidders must provide comprehensive documentation, including safety data sheets, letters of intent, and comply with the City's Equal Business Opportunity guidelines, which aim to promote participation of historically underrepresented business groups in municipal contracting.