Automotive parts washer EQ. Rental & service program (CTYWD)

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) #900505/LP on August 4, 2021, for an Automotive Parts Washer Equipment Rental and Service Program with a deadline of August 25, 2021, at 4:00 p.m. Eastern Time. The procurement seeks firm, fixed pricing for a twelve-month term contract with four optional renewal periods, subject to mutual written agreement and annual Board appropriation, to provide comprehensive automotive parts washer equipment rental and service programs across multiple county departments. The solicitation is divided into two lots: Lot #1 covers countywide departments excluding Palm Tran with deployment to Parks & Recreation, Fleet Management, and Fire Rescue facilities at three separate locations, while Lot #2 is dedicated to Palm Tran operations at three additional locations. Equipment types requested include automatic immersion washers, aqueous benchtop parts washers, solvent benchtop parts washers, sink-on-a-drum models in 16-gallon and 30-gallon capacities, vat/tank washers in 30-gallon and 40-gallon sizes, self-recycling parts washers, and manual paint gun cleaners, with service intervals ranging from 4 to 24 weeks depending on equipment type and usage. Quoters must submit pricing on a per-service-interval basis with unit prices remaining firm throughout all contract periods, including all licensing, travel, manpower, fuel, solvents, equipment maintenance, repair services, insurance, mileage, mobilization, and demobilization costs, with taxes and environmental fees listed separately. Vendors must provide evidence of manufacturer authorization, current EPA Environmental Protection Agency identification numbers, valid Florida Business Tax Receipts, appropriate licensing, and maintain Commercial General Liability insurance of $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage. The County reserves the right to add or delete equipment and locations as needed, and quoters must comply with Palm Beach County's Commercial Nondiscrimination Policy, criminal history records check requirements, and E-Verify employment eligibility verification procedures.

Small, Minority, and Women-Owned Business Enterprises (S/M/WBE) vendors that submit bids within ten percent of the lowest responsive bid receive award preference under this solicitation. No incumbent vendors or current contractors are identified in the available documentation, nor are specific budget ranges or award values disclosed in the procurement materials provided. The solicitation includes an optional laboratory testing component for toxicity and volatile organic analysis available at quoted rates, allowing the County flexibility in evaluating equipment performance and environmental compliance. Prospective bidders should note that all pricing submissions must be comprehensive and all-inclusive to enable accurate comparison and evaluation across both lots and multiple deployment locations. The contract structure with firm pricing for the initial term and renewal periods provides cost predictability for the County while requiring vendors to accurately estimate service delivery costs across the multi-year engagement.