Automatic Lighting Controls

The City of Charlotte, located in Mecklenburg County, North Carolina, is seeking proposals for Automatic Lighting Controls Services (RFP # 269.2026.144) through its Building Services Division. The procurement aims to contract with one or more companies to provide installation, maintenance, and programming services for automatic lighting controls in approximately 180 city facilities, including offices, fire stations, police division facilities, equipment shops, museums, and arenas. Required services include inspection of automatic controls, sensor calibration, customized alarming, system programming, and 24/7/365 emergency response with a 2-hour maximum response time. Proposing firms must be certified/factory-authorized to work with lighting control products from Lutron, Leviton, Lithonia, and Cisco, and must maintain certified staff who can pass background checks and complete annual IT security awareness examinations. The evaluation criteria will assess qualifications and experience (40 points), cost effectiveness and value (35 points), and sustainability and warranty (25 points). A non-mandatory virtual pre-proposal conference is scheduled for December 3, 2025, with proposal submissions due on December 12, 2025, at 3 p.m. through the Bonfire online procurement portal.

The City of Charlotte emphasizes participation in its Charlotte Business Inclusion (CBI) program, which seeks to enhance opportunities for minority-owned, women-owned, and small business enterprises (M/W/SBE). Proposers must complete a Subcontractor/Supplier Utilization Commitment form documenting their intended use of M/W/SBE subcontractors and suppliers, with specific goals for different business categories. The contract anticipates issuing task orders with individual project scopes, with no single task expected to exceed $50,000. Proposing firms must maintain their level of M/W/SBE participation throughout the contract duration and ensure all subcontractors are registered in the City of Charlotte's vendor database. The initial contract term is three years, with an option to renew for two additional one-year terms. Pricing will be based on an all-inclusive hourly rate structure covering standard hours, after-hours/weekend/holiday emergency services, and different levels of technical expertise. Proposers must provide comprehensive documentation including certification forms, references, background information, and compliance with federal and state contracting regulations.