Auger Monster System Project

The West Virginia Division of Corrections and Rehabilitation issued a Request for Quotation (ARFQ 0608 DCR2300000180) for the Auger Monster System Project at Tygart Valley Regional Jail and Correctional Facility in Belington, West Virginia, located in Barbour County. This procurement seeks the removal of an existing auger monster system (AMA 1800-338, Serial No. 29883) and installation of a complete replacement system, including a spiral auger (AMA-1800-285 model), perforated screen trough, transport segments, discharge segment, speed reducer, electric motor, spray wash assembly, pivot support system, and fourteen additional specified line items with associated engineering drawings. The new equipment must be compatible with the existing control panel and capable of processing 980 gallons per minute with a maximum head loss of 18 inches. Qualified contractors must possess a valid West Virginia Contractors License, be factory-trained and authorized installers with a minimum of three years of experience, and demonstrate successful completion of at least three similar projects. A mandatory pre-bid meeting was held on April 24, 2023, at 1:00 PM EST, with a question submission deadline of May 1, 2023, at 2:00 PM EST, and a bid due date of May 8, 2023, at 10:30 AM EST. The contract is a fixed-period engagement requiring completion within 120 calendar days from notice to proceed, with pricing submitted as a lump sum quotation including standard delivery charges. All apparent successful vendors must provide Commercial General Liability Insurance and Automobile Liability Insurance in the amount of $1,000,000 per occurrence, a 5% bid bond prior to bid submission, and for contracts exceeding $25,000, performance and labor/material payment bonds equal to 100% of the contract value prior to award, along with a one-year warranty on all parts and labor from substantial completion.

The solicitation requires compliance with West Virginia Code requirements including local labor market hiring preferences, drug-free workplace affidavits, domestic materials preferences, and all facility security requirements, including background checks for on-site employees, tool accountability procedures, and adherence to facility-specific rules. No specific set-asides for disadvantaged enterprises, women-owned businesses, or minority-owned businesses are detailed in the available documentation. The existing infrastructure that requires integration consists of the current control panel system and the facility's wastewater treatment processes, which the new auger monster system must support without modification to existing controls. No incumbent vendor information or current contractor details are provided in the solicitation documents. The anticipated contract value is not explicitly stated in the available materials, though the requirement for performance and labor/material payment bonds for contracts exceeding $25,000 indicates the project budget likely exceeds this threshold. With 10% retainage held on all pay applications until project completion, the procurement represents a significant capital investment for the correctional facility's infrastructure maintenance and operational improvement.