Audio/Visual Systems-Hillside, Meads Mill, Moraine/Thornton

Northville Public Schools in Wayne County, Michigan is soliciting sealed bids for the procurement and installation of comprehensive audio/visual systems across four school facilities: Hillside Middle School, Meads Mill Middle School, Moraine Elementary School, and Thornton Creek Elementary School, with optional work at Northville High School. The project scope encompasses the supply, installation, and integration of 4K displays (55" to 86"), WUXGA projectors, Crestron presentation and control systems, Da-Lite projection screens, amplifiers, speakers, wireless microphone systems from Shure, HDBaseT cabling, and related infrastructure across classrooms, conference rooms, cafeterias, gymnasiums, media centers, and multipurpose rooms. Vendors must provide complete turnkey installation with all materials, labor, equipment, bonds, taxes, insurance, and overhead included in pricing, broken down by building and cost category. The successful bidder must submit one original and three copies of sealed bids by 2:00 PM EST on February 20, 2020, at the Northville Public Schools Business Office, 405 W. Main Street, Northville, Michigan 48167, with public opening immediately following. A mandatory bidders' meeting was held on January 30, 2020, at 9:00 AM EST at Hillside Middle School, and vendor questions were due by February 4, 2020, at 12:00 PM, with responses provided by February 7, 2020. Contract award is anticipated for March 10, 2020, with immediate installation required and a completion deadline of August 16, 2020. Evaluation criteria include bid compliance with technical specifications, inclusion of comprehensive bills of materials with line-item pricing, warranty provisions (minimum three years or manufacturer's warranty, whichever is greater), service agreements, installation schedules, and mandatory documentation including sworn and notarized disclosure statements regarding familial relationships with school board members and Iran Economic Sanctions Act compliance certifications.

The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions limiting participation to specific organization types. Bidders must provide a five percent bid guarantee bond (valid for 90 days), a Labor and Material Payment Bond equal to 100 percent of the base bid amount, and a Performance Bond equal to 100 percent of the base bid amount. Vendors must maintain insurance coverage including General Liability of $2,000,000, Automobile Liability of $2,000,000, and Workers' Compensation as required by the State of Michigan, with the owner retaining 10 percent of payments until project completion. The contract specifies that all prices shall remain firm throughout the entire contract duration with no increases permitted, and bids cannot be withdrawn for 90 days after the bid opening date. The bid documents do not identify any incumbent vendors or current contractors, though technical specifications reference integration with existing Crestron control systems and equipment at certain locations. The RFB documents do not explicitly state a budget range or award value; however, the scope encompasses installations across four school buildings with sophisticated audio/visual equipment and controls, suggesting a substantial contract value. Mandatory alternates for cafeteria upgrades at Northville High School, equipment removal at Hillside Middle School, projector and screen modifications, speaker extensions, fiber connections, and fitness room controls with itemized pricing must be included in all bid submissions, along with unit pricing options for television and projector installations in various sizes.