NORTHVILLE PUBLIC SCHOOLS

REQUEST FOR BID

AUDIO/VIDEO SYSTEMS

NORTHVILLE, MICHIGAN

W&H Project No: 19-NPS-AVS-02

BID FORMS

Reissued with Addendum 1

NORTHVILLE, michigan

Date:

VENDOR's Name:

VENDOR's Address:

GENERAL:

Pursuant to and in compliance with the instructions in the Contract Documents, as defined in W&H Project No. 19-NPS-AVS-02 in the Request for Bid, the undersigned proposes and agrees to furnish equipment, materials, and labor and perform all work necessary to complete the Audio/Video Systems contract for Northville Public Schools (the “Owner”) in accordance with the plans and specifications prepared by Wright & Hunter, Inc. (the “Technology Designer”) and agrees to accept payment as herein provided.

BASE BID

Lump sum bid for all Audio/Video Systems work specified in the RFB and shown on the Drawings as indicated for base bid.

Dollars

Note:

The amount shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BONDS

The undersigned affirms that the cost of a Labor and Material Payment Bond and a Performance Bond are included in the base bid amount above.

Amount included above for Bonds

BASE BID BREAKDOWN

MANDATORY ALTERNATES

The following Mandatory Alternates are offered by the Vendor. The Vendor shall provide a complete description of each Mandatory Alternate and indicate the amount to be added to or deducted from the Base Bid should the Owner accept the Mandatory Alternate. Attach additional pages if required to explain each Mandatory Alternate.

The following alternate prices shall include all charges for labor, material and equipment, overhead and profit, taxes, insurance and incidental expenses.

All alternates must include itemized pricing (bill of material). Failure to indicate mandatory alternate prices shall be cause for the Owner to consider the bid nonresponsive. An associated bill of material for each alternate must be included.

The Owner reserves the right to accept alternates in any order or combination and to determine the low Vendor on the basis of the sum of the Base Bid and the alternates accepted.

Mandatory Alternate 1 (MA-1): Northville High School Cafeteria Upgrade

Replace existing media switchers and audio mixer with new Crestron presentation system in the Cafeteria at Northville High School. Install new equipment and re-use existing cable and equipment as shown on Sheet T8.1, Detail 10. Provide cost to provide, install and program for a complete and operational system.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 2 (MA-2): Hillside Middle School Existing Equipment Removal

Remove (53) existing Epson Ultra Short Throw Projectors / Promethean Boards and (53) Teach Logic Systems (amplifier, four speakers and microphones) from the existing Hillside Middle School classrooms and relocate to storage at the Fogg St. facility in Plymouth for future use.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 3 (MA-3): Subwoofer Addition

Price to provide subwoofer addition to any installed sound system. Price shall include one (1) Crown CDi 4000 amplifier and two (2) JBL ASB6118 subwoofers. Include pricing for all required cable, installation and setup.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 4 (MA-4): Change to Brighter Projector in HMS Cafetorium

Change projector in HMS Cafetorium to Epson Pro L1750UNL with required lens.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 5 (MA-5): Change to Smaller Screen in HMS Cafetorium

Change projection screen in HMS Cafetorium to 212” wide x 132” high viewable 16:10 format, 249.75” diagonal, 84” black drop top border. All other requirements are the same.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 6 (MA-6): Add JBL CBTJE1 Extension

Cost to provide (1) one JBL CBTJE1 extension column to specified CBT-J1 speaker. Include pricing for all required cable, installation and setup.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 7 (MA-7): Change HDMI Active Fiber Connection to HDBaseT

Cost to change one (1) HDMI fiber connection to an HDBaseT connection. Price shall include transmitter, receiver and HDBaseT cable. Assume 50’ distance.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 8 (MA-8): Change projector from Epson PowerLite L610U to PowerLite 990U

Cost to install one (1) Epson PowerLite 990U in leiu of Epson PowerLite L610U.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 9 (MA-9): Change projector from Epson PowerLite L610U to PowerLite L400U

Cost to install one (1) Epson PowerLite L400U in leiu of Epson PowerLite L610U.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 10 (MA-10): Change projector from Epson PowerLite L610U to PowerLite 5535U Cost to install one (1) Epson PowerLite 5535U in leiu of Epson PowerLite L610U.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 11 (MA-11): Cost to provide Crestron control to existing Fitness Room at Northville High School Provide the cost to provide Crestron control and programming to the existing Fitness Center in Northville High School. There is currently one (1) Crestron DMPS3-4K-50, one (1) Crestron HD-DA4-4KZ-E, four (4) 65” LG Crestron Connected® flat panels and an audio system connected to the audio output of the Crestron DMPS3.

Price shall include:

One (1) Tripp-Lite NG8POE Ethernet Switch One (1) Crestron TSW-760-B-S Touch Panel

Control cabling to connect four (4) existing LG Crestron Connected® flat panels to control system

Installation and programming for a complete and operational system Assume all pathways to run cabling are existing.

Add / Deduct / No Change

Dollars $

Mandatory Alternate 12 (MA-12): Cost to move one Promethean panel Cost to move one (1) Promethean panel to a different wall within the same classroom. Price shall include removing panel, wall mount and cabling and re-installing on a different wall. Cabling shall be installed in existing raceway.

Add / Deduct / No Change

Dollars $

VOLUNTARY ALTERNATES

The following Voluntary Alternates are offered by the Vendor. The Vendor shall provide a complete description of each Voluntary Alternate and indicate the amount to be added to or deducted from the Base Bid should the Owner accept the Voluntary Alternate. Attach additional pages if required to explain each Voluntary Alternate.

Voluntary Alternate 1 (VA-1):

Add / Deduct / No Change

Dollars $

Voluntary Alternate 2 (VA-2):

Add / Deduct / No Change

Dollars $

Voluntary Alternate 3 (VA-3):

Add / Deduct / No Change

Dollars $

UNIT PRICES

The Vendor proposes unit prices in accordance with the following schedule. Said unit prices shall include charges for labor, material, equipment, testing, insurance, taxes, overhead and profit.

Provide a complete bill of material detailing part, model, description, quantity, unit price and extended price.

List labor as an individual line item. Where a unit price is not requested, but is included in the Bill of Material (BOM) enclosed with the Vendor’s proposal, the BOM shall serve as the unit price for any addition or deduction. This bill of materials is mandatory, failure to provide may cause bid to be non-compliant.

Said unit prices shall be applicable to the pricing of additions to, or deletion from the work indicated in the specifications. Unit prices may also be used to adjust a bid up or down for any additional or missing item(s) to ensure all Vendor s are being evaluated on a comparable level.

COMPLIANCE

Failure to include in the Vendor's proposal all information requested in this RFB may be cause for rejection of the proposal. When responding to this RFB, please clearly state whether your firm complies with each section.

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TAXES

The Vendor shall include in his/her proposal and shall pay all applicable Federal, State and local taxes of whatever character and description.

ADDENDA

Addendum No.

Dated

Addendum No.

Dated

Addendum No.

Dated

Addendum No.

Dated

WITHDRAWAL OF BIDS

The undersigned agrees that his/her proposal shall not be withdrawn for a period of ninety (90) days after the date set for receipt of proposal.

COMMENTS:

SIGNATURE

Signed and sealed this ______________ day of __________________, 2020

(Individual, Partnership, Corporation)

(Authorized Signature of Vendor)

(Business Address)

(Telephone Number)

INSTRUCTIONS:

Submit one (1) original and three (3) copies to the Owner.

Retain one (1) copy for your files.

FAMILIAL RELATIONSHIP

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board of Education. The board shall not accept a bid that does not include this sworn and notarized disclosure statement.

I state that no familial relationship exists between the owner or any employee of the company and any member of the Northville Public Schools board, intermediate school board, or board of directors or the superintendent of the school district. If such a relationship exists, please explain:

By:

(Signature)

Title:

(Type or Print)

Date:

Subscribed and Sworn to Before Me:

This day of

Michigan. My commission expires

Signature of Notary

IRAN ECONOMIC SANCTIONS ACT

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

As required by Iran Economic Sanctions Act, Public Act 517 of 2012 (the “Act”), all bids shall be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Act and that in the event Contractor is awarded a contract as a result of the aforementioned RFB, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

By:

(Signature)

Title:

(Type or Print)

Date:

Subscribed and Sworn to Before Me:

This day of

Michigan. My commission expires

Signature of Notary

BID FORMS