19-NPS-AVS-02 Bidders Meeting Minutes.pdf
PDF 76 KB Posted
- Solicitation number
- RFP NVS 200000000791 3
- Issued by
- Wayne County, Michigan
About this file
This document is Pre-Bid Meeting Minutes for the NPS Audio Video Systems project (19-NPS-AVS-02) conducted by Wright and Hunter on behalf of Northville Public Schools in Michigan. The project involves audio-video system installations across four schools: Hillside Middle School, Meads Mill Middle School, Moraine Elementary School, and Thornton Creek Elementary School, with mandatory alternates at Northville High School and Cooke School. The scope includes 4K displays, WUXGA projectors, presentation switchers, racks, projection screens (Da-lite Advantage Electrol models for specific locations), and associated HDMI cabling and controls. Key installation details note that Hillside Middle School features new construction with in-wall backboxes, while the other three schools use Wiremold V4000 with decora-sized stacked items. Questions were due February 4, 2020, with final addendum and answers provided by February 7, 2020. Sealed bids were due February 20, 2020 at 2:00 PM at the Administration Building, 405 W. Main Street, addressed to Michael Zopf, Assistant Superintendent, with immediate opening following the deadline.
Bidders were required to submit comprehensive bid documentation including base bid and mandatory alternates, breakdown by building, complete bill of materials with line item pricing, and unit pricing sections. A 5% bid bond was mandatory, along with familial disclosure and Iran economic sanctions affidavits, all signed and notarized. Performance bonds equal to 100% of the base bid amount and labor and materials bonds for 100% of the base bid amount were required. The bidding documents specified that Crestron BPC-8 push button controllers were not acceptable alternates and would be removed, while television alternates were permitted provided they included Crestron control and received pre-approval. Sealed bids could only be adjusted through line item pricing listed in the bill of materials or unit pricing sections as specified in the bid forms.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 19-NPS-AVS-02 Project Drawings.pdf | ||
| 19-NPS-AVS-02Addendum 1.pdf | ||
| 19-NPS-AVS-02 Bid Forms - REVISED - Addendum 1.doc | DOC document | |
| 19-NPS-AVS-02 Advertisement.pdf | ||
| 19-NPS-AVS-02 Bidders Meeting Sign-in Sheet.pdf | ||
| 19-NPS-AVS-02 RFB Bid Form.doc | DOC document | |
| 19-NPS-AVS-02 Drawing T8.1 Addendum 1.pdf | ||
| 19-NPS-AVS-02 RFB Document.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
818 West 11 Mile Road | Royal Oak, MI 48067 | Tel 248-594-5850 | Fax 248-594-5851 | http://wrighthunter.com
MEETING MINUTES
Date: January 30, 2020 Project: NPS Audio Video Systems Type: Pre-Bid Meeting W&H Project #: 19-NPS-AVS-02 Location: Northville Public Schools Project Mgr: Brandon Julian Attendees: See attached sign-in sheet
Pre-Bid Meeting:
1. Welcome and Introductions:
a. Brandon Julian Wright and Hunter
b. Andrew Piazza, NPS Director of Technology
2. Discussed Timelines:
a. Questions are due to me by Tuesday, Feb. 4th. Any questions asked today will not be official unless they’re emailed to me.
b. I’ll have final Addendum and answers by Friday, Feb. 7th.
c. Bids are due February 20, 2020 at 2:00PM.
d. Proposals are to be delivered to Administration Building at 405 W. Main St. to attn:
Michael Zopf, the Assistant Superintendent.
e. Need to be there by 2:00PM or we can’t accept. We will open immediately following the 2:00PM hour.
f. Will not consider your bid if doesn’t include a 5% Bid Bond, the familial disclosure affidavit and Iran economic sanctions affidavits, signed and notarized
g. Please lay your bid out as called for in Section 2.18 B.
3. Discussed Project Scope:
a. Base bid work to be done is at Hillside MS, Meads Mill MS, Moraine Elem. and Thornton Creek Elem. We are asking for Mandatory Alternates that involve Northville HS and Cooke School, but these are not part of the base bid.
b. Pointed out that of the four schools, Hillside Middle School is all new construction with in-wall backboxes. Other three schools are Wiremold V4000 and will need decora sized items to stack on one another. Details and drawings should show this.
c. 4k displays – Several locations just TV and mounting – size as called for on plans – Specs tell you how to mount except for the ones in Serving. Pointed out that these 3 will need to be ceiling mounted and will add to Addendum.
TECHNOLOGY ADVISORS
Independent and Innovative
d. 4K displays with local HDMI input and local control.
e. Projectors – all WUXGA – called out on plans as to which projector.
f. Racks – one will be added for HMS Gymnasium as part of Addendum.
g. AV details show which presentation switcher for each location.
h. Crestron BPC-8 is not an acceptable alternate push button controller. Will be removed from the bid and drawings as part of Addendum.
i. Pointed out that projection screens in Band, Choir and Flex will be the Da-lite Advantage Electrol as they will need to be ceiling recessed mounted at 15’4” above floor. Will be part of Addendum.
j. Will accept alternates for the TVs but they must have Crestron control and be pre-approved.
k. Discussed HDMI patch cables and pointed out the requirements in the RFB.
4. Discussed drawings and changes coming as part of Addendum.
5. Discussed Bid Forms:
a. Bid Forms – Microsoft Word document
i. Base Bid
ii. Mandatory Alternates
iii. Breakdown by Building
iv. Complete Bill of Materials with line item pricing
v. Unit pricing
vi. A sealed bid may only be adjusted by line item pricing listed in the bill of material or in the unit pricing section of the Bid Forms.
b. Familial Disclosure – in the Bid Forms document
c. Iran Economic Sanctions – in the Bid Forms document
6. Performance and Labor Material Bonds:
a. Bid Bond – 5% surety bond of the base bid amount
b. Performance Bonds for 100% of the base bid amount
c. Labor and Materials Bonds for 100% of the base bid amount
7. Meeting Adjourned.
MEETING MINUTES
File details come from the government source that posted it. Updated .