Attending physician

The West Virginia Department of Health and Human Resources (DHHR) issued Agency Request for Quote (ARFQ) 0506 MHC2300000006 on behalf of the John Manchin Sr. Health Care Center in Fairmont, Marshall County, to procure attending physician services under commodity code 85121502. The solicitation requires one attending physician to provide approximately 1,040 hours of clinical services annually to long-term care facility residents, including every-other-week on-call rotation coverage and pre-planned on-call coverage when the Medical Director is unavailable. The qualified physician must complete patient rounds prior to 9:00 p.m. Monday through Friday, conduct monthly examinations of assigned residents, provide timely 24/7 on-call services, serve on multiple committees including the Admission Committee, Quality Council, Pharmacy Committee, Infection Control Committee, and Medical Records Committee, complete discharge summaries, provide in-service programs for staff, and assist in establishing health policy. Physicians must be licensed by the State of West Virginia, board certified or board eligible in relevant specialties, and possess demonstrated clinical experience. The contract will be awarded to the vendor offering the lowest overall total cost meeting all specifications, with pricing submitted on an hourly unit rate basis that includes all travel expenses and mileage, which will not be reimbursed separately. The original bid closing date of June 6, 2023, at 12:00 PM was extended to June 8, 2023, at 12:00 PM by Addendum 2; the questions deadline was May 31, 2023, at 12:00 PM. A mandatory pre-bid meeting was required for all prospective vendors, with failure to attend resulting in automatic disqualification. Vendors must acknowledge receipt of all addenda issued with the solicitation to avoid disqualification, and all bids must be submitted electronically through wvOASIS or in sealed form to the agency at 401 Guffey Street, Fairmont, West Virginia 26554.

There are no set-aside designations or restrictions on organization types identified in this solicitation; however, the contract is subject to federally funded procurement provisions under 2 CFR 200, requiring compliance with federal requirements including Equal Employment Opportunity, debarment and suspension verification through the System for Award Management, and Byrd Anti-Lobbying Amendment certification. The initial contract term runs from the award date through May 31, 2024, with three successive one-year renewal options available, allowing the contract to extend for a maximum of four years total. All pricing must be firm for the life of the contract, and the successful vendor must maintain commercial general liability insurance of at least $1,000,000 per occurrence, automobile liability insurance of at least $1,000,000 per occurrence, and professional/malpractice/errors and omissions insurance of at least $1,000,000 per occurrence throughout the contract term. Vendors must comply with all applicable federal, state, and local laws, including workers' compensation requirements, and accept payment by electronic funds transfer or P-Card. No incumbent vendor or budget range is specified in the available documents; the contract value will be directly proportional to the hourly rate quoted by the successful bidder multiplied by 1,040 hours. The solicitation documents include a HIPAA Business Associate Agreement requiring execution prior to contract commencement for any vendor handling Protected Health Information, ensuring compliance with HIPAA regulations regarding data security, privacy, breach notification, and audit rights.