Athletic Uniforms, Equipment and Supplies
Closed State & local contract opportunity
- Solicitation number
- 25-CE-041
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- Point of contact
-
- Mary Ann Smith smithmarya@pcsb.org
Updated .
About this opportunity
The Pinellas County School Board (PCSB) is soliciting proposals for RFP #25-CE-041 to procure athletic uniforms, equipment, and supplies for high schools and middle schools throughout Pinellas County, Florida. The comprehensive procurement seeks an experienced athletic uniform manufacturer capable of providing athletic wear for multiple sports including volleyball, cross country, football, wrestling, basketball, soccer, tennis, baseball, softball, flag football, track and field, swimming, golf, and lacrosse. Proposers must demonstrate the ability to meet with coaches for order placement, either at the District Administration Building in Largo or individual school sites. The evaluation will utilize a weighted point system totaling 100 points, with key criteria including firm experience (19 points), responsiveness to scope (20 points), product quality (20 points), uniform and equipment costs (30 points), and overall best value (11 points). Proposals are due electronically by 3:00 pm on March 27, 2025, through the District's OpenGov Procurement portal, with an anticipated contract award date of May 13, 2025. The initial contract period will run from May 13, 2025, to May 12, 2029, with options for three additional one-year renewals.
The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract is not exclusive, allowing PCSB to utilize other vendors if necessary. The district estimates the contract value at approximately $400,000 annually, totaling $1,600,000 for the initial four-year term. Suppliers are required to provide catalog discounts, potential rebates, merchandise credits, and financial incentives, with price adjustments permitted based on the Consumer Price Index and marketplace volatility. The RFP emphasizes a four-year transition period for replacing existing uniforms and seeks a single "official" apparel company that can provide comprehensive athletic wear across all sports. Proposers must submit manufacturer list prices, percentage discounts for each sport, and demonstrate the capability to meet the diverse uniform and equipment needs of the 17 high schools and 19 middle schools listed in the procurement documents. The school board is particularly interested in a supplier willing to provide financial support in exchange for promotional and availability rights for athletic uniforms and related equipment.
Opportunity text
The Pinellas County School Board (PCSB) requests proposals from an experienced, qualified supplier to provide and deliver athletic uniforms, equipment and supplies to various high schools and middle schools and to secure firm, net pricing throughout Pinellas County for the contract period as specified herein. PCSB seeks an experienced athletic uniform manufacturer to provide financial support to PCSB in exchange for certain promotional and availability rights for athletic uniforms, equipment and supplies. This solicitation is inclusive of all athletic wear including coaches' apparel. The supplier will accommodate all campuses (including any future additional campuses) at the same rate and service levels, as needed. Awarded supplier MUST have the ability to meet with coaches to take orders. These meetings will be held either at the District Administration Building in Largo, or at the individual schools at a date and time to be determined after the award of this proposal.
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