Athletic_Uniforms_Equipment_and_Supplies_Addendum_1_Revision.pdf

REQUEST FOR PROPOSALS

#25-CE-041

FOR

ATHLETIC UNIFORMS, EQUIPMENT AND

SUPPLIES

RFP 25-CE-041 Posted

Monday, March 3, 2025

Proposals Due

Before 3:00 pm on March 27, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. EVALUATION OF PROPOSALS

SECTION 4. COST PROPOSAL

SECTION 5. PROPOSAL

Attachments:

A - Protest Procedures

C - Samples Label

F - School list HS and MS

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

RFP# 25-CE-041

SCOPE OF WORK

The Pinellas County School Board (PCSB) requests proposals from an experienced, qualified supplier to provide and deliver athletic uniforms, equipment and supplies to various high schools and middle schools and to secure firm, net pricing throughout Pinellas County for the contract period as specified herein.

PCSB seeks an experienced athletic uniform manufacturer to provide financial support to PCSB in exchange for certain promotional and availability rights for athletic uniforms, equipment and supplies.

This solicitation is inclusive of all athletic wear including coaches’ apparel. The supplier will accommodate all campuses (including any future additional campuses) at the same rate and service levels, as needed. Awarded supplier MUST have the ability to meet with coaches to take orders. These meetings will be held either at the District Administration Building in Largo, or at the individual schools at a date and time to be determined after the award of this proposal.

STATEMENT OF WORK

This document will constitute the contract between the successful bidder(s) and PCSB. Proposers shall state, in a separate writing, and include with their proposal response, any required exceptions or deviations from these terms, conditions and specifications. If agreed to by PCSB, they will be accepted as part of the contract.

Proposer must acknowledge agreement and understanding with the requirements of the intent of the

Statement of Work of this solicitation and provide reports or samples, as applicable. The proposer must note any deviations from the specifications. Detailed descriptions and/or illustrations are required with your proposal for consideration.

Summarize your approach and understanding of the services and any special considerations of which

PCSB should be aware.

Proposer is required to:

• Address each of the requested items in conjunction with the "Statement of Work" as well as items described in the "Evaluation of Proposals"; and

• Provide required references providing similar services to school districts of a similar size or larger.

• Provide any requested samples, and catalog links and associated skew numbers.

Uniforms – Proposers will provide information on which sports are to be covered through the contract as well as an outline of the apparel, equipment and supplies to be provided to those sports. Sports included in this proposal shall include but is not limited to women’s and men’s volleyball, cross country, football, wrestling, basketball, soccer, tennis, baseball, softball, flag football, track and field, swimming, golf and lacrosse.

This contract should incorporate all PCSB sports and programs under a single “official” apparel company.

Items not handled by the “exclusive” company will be purchased through other companies.

Transition Period – There will be a transition period to convert to the manufacturer’s apparel and uniforms. School sites will replace uniforms as they reach the end of their functional life. PCSB anticipates that a four (4) year period may be required to complete the full uniform transition. The proposal should disclose any sport or type of uniform that you are unable to provide or do not manufacture.

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Color – The color of the uniform is important to PCSB. The supplier will make every effort to provide colors that meet PCSB standards. PCSB reserves the right to purchase uniforms from other providers should the supplier be unable to provide the requested colors. Reference the colors listed in the table

(documents attached).

Discount/Sponsorship – PCSB requests the catalog percent discount information offered for all uniforms.

Include a complete description of discount structure on all athletic apparel purchases through the term of this contract. PCSB seeks an experienced athletic uniform manufacturer, describing any discounts, rebates, or merchandise credits that may be offered.

DELIVERABLES

PROPOSAL PREPARATION

In order to ease comparability and enhance the review process, it is requested that proposals be organized in the manner specified below. Failure to provide the required information will affect the evaluation of the proposal and may be grounds for disqualification. Responsive proposals should provide straightforward, concise information that satisfies the requirements noted above. Expensive bindings, color displays, and the like are neither necessary nor desired. Emphasis should be placed on experience that responds to the needs of the School Board, the requirements of this RFP, and completeness and clarity of content.

FIRM’S EXPERIENCE, QUALIFICATIONS & HISTORY

A. A brief history of the business

B. Organizational structure of business

C. Ownership interests

D. Active business venues (counties, states, etc.)

E. A description of the supplier’s expertise and solution suite/offerings

F. Present status and projected direction of business

RESPONSIVENESS TO THE SCOPE

The bidder’s ability to illustrate its understanding of the task, its proposed approach to completing the task and its ability to organize the components of the Statement of Work to meet the needs and specified completion date. As well as overall value to PCSB based on factors that include but are not limited to price, quality, design and workmanship. Provide any discounts, rebates, merchandise credit, signing bonus and financial incentives to PCSB.

QUALITY OF PRODUCT

The bidder’s ability to provide a uniform brand for all uniforms, equipment, supplies and training supplies, based on factors that include but are not limited to quality, design and workmanship, equipment and supplies for the district.

COST PROPOSAL - UNIFORMS

The Bidder must provide the manufacturer list price and the proposed discount for each uniform. The proposal shall include the fixed cost and percent discount for each sport. Prices quoted on the Cost

Proposal Form shall include all shipping costs, shipping F.O.B. destination to the various PCSB sites.

COST PROPOSAL – EQUIPMENT AND SUPPLIES Bidder must provide the manufacturer list price and the proposed discount for each piece of equipment. The proposal shall include the fixed cost and percentage discount for each sport. Prices quoted on the Cost Proposal Form shall include all shipping costs, shipping F.O.B. destination to the various PCSB sites.

BEST VALUE

Best value means the highest overall value to PCSB based on factors that include but are not limited to price, quality, design, and workmanship. Provide any discounts, rebates, merchandise credit, signing bonus and financial incentives to PCSB. Include any student/athlete discounts on uniforms, apparel and gear.

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ADDITIONAL INFORMATION

Any additional information or data which Respondent deems essential to the proposal and for consideration should be included in a separate section of the submittal titled “Additional Information”. If there is no additional information to present, state in this section: "There is no additional information that

Respondent wishes to present.”

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Chris England and can be reached at englandc@pcsb.org, RFP# 25-CE-041

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

AWARD

This contract will be awarded to the responsive and responsible receiving the highest score after all proposals are evaluated.

CONTRACT PERIOD

The Contract Period shall commence on May 13, 2025, and end on May 12, 2029.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Proposer(s), this contract may be renewed for Three (3) additional (1) year renewal periods..

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original proposal prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If proposing discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Vendor List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

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ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

400,000/year or $1,600,000 for the initial four (4) year contract. This is only an estimate, and the actual amount could vary up or down. The district will not be held responsible if actual purchases are less than this amount.

PROPOSAL CONTENT & SUBMITTAL

Each proposal shall include all information and submittals required or requested in this Request for

Proposals.

Incomplete proposals may be declared non-responsive.

ACCEPTANCE OF VENDOR RESPONSES

The purchasing department reserves the right to accept proposals from multiple vendors, and to accept or reject portions of a proposal based upon the information requested. Suppliers may be excluded from further consideration for failure to fully comply with the requirements of this RFP solely at the purchasing department’s discretion.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or

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political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your proposal to be considered responsive, please utilize the form titled “Bidder’s Statement of Principal Place of Business” in its designated area within the Proposal section of this Request for

Proposals.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR PROPOSAL TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a vendor under contract with the school district will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com

The code for a full submission is FPPCSVendors. The code for a replacement badge is FPPCSBadge.

If Contractor/Vendor is awarded all or a portion of this bid, Contractor/Vendor hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level 2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

EVALUATION PROCESS

All proposals will be evaluated using a weighted point system applied to a list of both objective and subjective criteria. The criteria and their associated point value are listed below. The maximum score a proposal may receive is 100 points.

METHOD OF EVALUATION

Pinellas County Schools (District) staff, considered subject matter experts, will comprise the District

Evaluation Committee (Committee) and will independently review submitted Proposals. In all cases, the

Committee will be the sole judge as to whether a Proposer’s Proposal has or has not satisfactorily met the requirements of this RFP.

http://fieldprintflorida.com/

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The Committee will consider how well each Proposer has responded to the RFP requirements and how well the Proposals meet the needs of the District. It is important that Proposals are clear and complete so that the Committee can adequately understand all aspects of the Proposal. Proposers must follow all response instructions carefully, including the required proposal format described herein. The Proposals should be submitted according to the specified Proposal outline.

Evaluation/Selection Process: The evaluation process is designed to award Contract(s) to the Proposer with the best combination of attributes as demonstrated in the evaluation scores. The evaluation process and criteria are described in greater detail below.

SHORTLISTING

The Evaluation Committee at its sole discretion may create a short-list of the highest scored proposals based on the preliminary evaluation against the evaluation criteria. Only those shortlisted Proposers would be invited to participate in interviews and/or presentations, demonstrations or product testing.

Upon conclusion of any interviews and/or presentations, demonstrations or product testing, the

Evaluation Committee will finalize the scoring against the evaluation criteria established by the

Committee and included in shortlist invitations.

INTERVIEWS/DEMONSTRATIONS

If requested, Proposers may be required to participate in on-site interviews and conduct demonstrations to the District’s Evaluation Committee, to clarify the proposal submitted and present the Proposer’s proposed solution. Additionally, the Proposer’s key personnel may be required to be in attendance during this process.

Proposers should be prepared to discuss and substantiate any of the areas of the proposal submitted, as well as its qualifications to furnish the specified products and services. The interviews and demonstrations will be scored by the Evaluation Committee.

Notwithstanding the possibility of a request for an on-site interview and demonstrations, Proposers shall not rely on the possibility of such a request and shall submit a complete and comprehensive written response to this solicitation. Any costs incurred for the interviews and the oral demonstrations are the responsibility of the Proposer.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Proposers who submit proposals determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Proposers prior to selection; and make investigations of the qualifications of Proposers as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Proposer(s) modify its proposal to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of proposals. Such revisions may be permitted after submission of proposals and prior to award.

• Negotiate any modifications to a proposal that it deems acceptable, waive minor irregularities in the procedures, and reject any and all proposals.

• Process the selection of the successful Proposer without further discussion.

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• Waive any irregularity in any proposal, or reject any and all proposals, should it be deemed in its best interest to do so. The District shall be the sole judge of Proposers’ qualifications and reserves the right to verify all information submitted by the Proposers. The proposal selected will be that proposal which is judged to be the most beneficial to the District.

• Request that Proposers submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Proposers may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

NON-EXCLUSIVE AGREEMENT

This RFP does NOT establish an exclusive arrangement between the district and vendor. The district reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the district.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the district.

KEY EVENTS & DATES

RFP Post Date: March 3, 2025

Question Submission Deadline: March 18, 2025, 3:00pm

Proposal Submission Deadline: March 27, 2025, 3:00pm

Distribution of Proposals to Committee

Members:

March 28, 2025

Evaluation of Proposals: March 28, 2025, thru April 10, 2025

Selection Committee Meeting: April 14, 2025, 10:00am

Estimated Date of Notice of Intent to Award : On or About April 21, 2025

Estimated Date of Approval by School Board: May 13, 2025

If the time allotted to evaluate proposals and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent to Award and the Board approval date could both slip two weeks or more. Continue to monitor our OpenGov Procurement portal or contact the purchasing department for more specific information as to when the notice will be posted.

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CONTACT OF DISTRICT PERSONNEL

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

ADDITIONAL QUESTIONS/CLARIFICATIONS

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Tuesday, March 18, 2025.

SAMPLES

If not proposing the exact product specified by brand and product number, Proposers should always be prepared to furnish an exact sample of any alternate product offering upon request. Such submittals shall include all requested accessories and complete technical specifications for the item.

Samples are requested. Proposals will have Samples are requested. Bidders will have 5 days to furnish samples after request has been made in writing. Failure to furnish samples within the requested time may cause your bid to be rejected for those items. All sample containers are to be clearly identified as bid samples using the enclosed Bid Sample Label found at the beginning of this document. Samples should be sent PREPAID to: Marc Allison Director of Athletics PreK-12

Physical Education, Health, and Driver’s Education 301 4th Street SW Largo, FL 33770 days to furnish samples after request has been made in writing. Failure to furnish samples within the requested time may cause your proposal to be rejected for those items.

All sample containers are to be clearly identified as proposal samples using the Samples Label found as an attachment to this document. Samples should be sent PREPAID to:

Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the

Proposer at the Proposer’s expense. Any samples remaining longer than thirty (30) days after the award date will become District property.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

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HOLIDAY BREAK

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Spring Break, 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

REVIEW OF STATE CONTRACTS

Prior to the release of this Request for Proposals, a review of the State of Florida purchasing agreements was conducted to determine if their use would be economically advantageous to the District.

PROPOSAL OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Information initially publicized is based upon what has been provided by each proposer and serve to formalize that a public opening of bids or proposals occurred on the date identified.

The information publicized is subject to change once the Purchasing Department and District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided with this Request for Proposals.

This form MUST be included in your response in order for your proposal to be responsive.

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PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF PROPSAL DOCUMENTS

Proposers shall use the original Proposal Forms and areas within OpenGov Procurement to provide the requested and required information. Proposers may provide additional attachments to the Proposal in the

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designated area with the Proposal section of OpenGov Procurement if sufficient space is not available on the original form for the proposer to enter a complete response. Any modifications or alterations to the original proposal documents by the proposer, whether intentional or otherwise, will constitute grounds for rejection of a proposal. Any such modifications or alterations that a proposer wishes to propose must be clearly stated in the proposal.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Proposers taking any exceptions to the General Terms and Conditions, linked in this document, will be reviewed by staff prior to evaluation of proposals. Exceptions to the General Terms and Conditions may be cause for rejection of your proposal.

PURCHASES BY OTHER PUBLIC AGENCIES

D.O.E. Regulation #6A1.012 (5) - With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

PROPOSAL FORMS

For your convenience, the forms which are required to be completed and submitted along with and as part of your proposal will be provided along with this Request for Proposals on the District's OpenGov

Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary.

All required sections of the Proposal must be completed or the portal will not allow submittal of a given proposal.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

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ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

RFP# 25-CE-041

EVALUATION OF PROPOSALS

Prior to the Committee's review and scoring of any Proposal, all Proposals will be reviewed on a pass/fail basis. Only Proposals meeting the following criteria will be evaluated and scored. Responsiveness to the

RFP (i.e., Proposal's conformance in all material respects to the requirements stated in the RFP including all required fully executed documents). Proposal documents are fully executed and submitted by submittal deadline for proposals.

NOTE: Cost Proposal scoring will be conducted by the Purchasing Department using a matrix applying the following formula to the total cost of ownership (Net proposed Price) as outlined in the Cost Proposal contained herein:

((Low Proposed Cost)/(Your Proposed Cost)) x Max Points for Cost

After evaluation of proposals is completed, the Committee will meet and score the Proposals as a group, chaired by the Buyer of record. The Committee's scores will be combined and averaged as a total for each criterion, out to two decimal points.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm's Experience and Qualifications

A description of the proposer’s qualifications and capabilities which includes the following: a brief history of the business, organizational structure of business, ownership interests, active business venues (counties, states, etc.), a description of the proposer’s expertise and solution suite/offerings and present status and projected direction of business.

0-5 Points 19 (19% of Total)

2. Responsiveness to the Scope of Services

The proposer’s ability to illustrate its understanding of the task, its proposed approach to completing the task and its ability to organize the components of the Statement of

Work to meet the needs and specified completion date. As well as overall value to

PCSB based on factors that include but are not limited to price, quality, design and workmanship. Provide any discounts, rebates, merchandise credit, signing bonus and financial incentives to PCSB.

0-5 Points 20 (20% of Total)

3. Quality of Product

The proposer’s ability to provide a uniform brand for all uniforms, equipment, supplies and training supplies, based on factors that include but are not limited to quality, design and workmanship, equipment and supplies for the district.

0-5 Points 20 (20% of Total)

RFP# 25-CE-041

4. Cost Proposal - Uniforms

Proposer must provide the manufacturer list price and the proposed discount for each uniform. The proposal shall include the fixed cost and percent discount for each sport.

Reward Low Cost 15 (15% of Total)

5. Cost Proposal - Equipment & Supplies

Bidder must provide the manufacturer list price and the proposed discount for each piece of equipment. The proposal shall include the fixed cost and percentage discount for each sport.

Reward Low Cost 15 (15% of Total)

6. Best Value

Best value means the highest overall value to

PCSB based on factors that include but are not limited to price, quality, design, and workmanship. Provide any discounts, rebates, merchandise credit, or financial incentives to

PCSB. Include any student/athlete discounts on uniforms, apparel and gear.

0-5 Points 11 (11% of Total)

RFP# 25-CE-041

COST PROPOSAL

BASEBALL UNIFORM

Bid Item Manufacturer Name Manufacture

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in next column.

EACH

BASKETBALL UNIFORM

Bid Item Manufacturer Name Manufacturer

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

FLAG FOOTBALL UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

FOOTBALL UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

RFP# 25-CE-041

SOCCER UNIFORM

Bid Item Manufacturer Name Manufacturer

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

SOFTBALL UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

TRACK AND FIELD UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

LACROSSE UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

VOLLEYBALL UNIFORM

RFP# 25-CE-041

Bid Item Manufacturer Name Manufacturer

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

WRESTLING UNIFORM

Name Discount % Unit of Measure

1 Please enter Manufacture Name in next column.

EACH

2 Please enter Manufacture Name in

BASEBALL EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

BASKETBALL EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

FLAG FOOTBALL EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

RFP# 25-CE-041

FOOTBALL EQUIPMENT

Bid Item Manufacturer Name Manufacturer

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

SOCCER EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

SOFTBALL EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

TRACK AND FIELD EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

LACROSSE EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

VOLLEYBALL EQUIPMENT

RFP# 25-CE-041

Bid Item Manufacturer Name Manufacturer

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

WRESTLING EQUIPMENT

Name Discount % Unit of Measure

1 Please enter Manufacture Name in

RFP# 25-CE-041

PROPOSAL

PURCHASING CARDS*

Proposers that accept Visa/Mastercard payments can be enrolled in the District’s ePayments program for faster payment turnaround. Interested parties can contact the Districts purchasing card provider, JP

Morgan, for enrollment in the program at sua.supplier.support@jpmchase.com, or by phone at 877-263-

5184. Unless exception to this condition is indicated in the answer provided here, the Proposer, by submitting a proposal, agrees to accept the purchasing card as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with the purchasing card.

Are you able to accept credit card payments at this time?

☐ Yes

☐ No

*Response required

CUSTOMER CARE REFERENCES*

Please download the below documents, complete, and upload.

You are required to provide a minimum of no less than three (3) references.

• Customer_Reference_Form.pdf

*Response required

YEARS IN BUSINESS*

Please state the number of years that your company has operated under its current name.

*Response required

YEARS OF SIMILAR EXPERIENCE*

Please state the number of years of experience your company has providing services similar to those noted in the Scope of Work of this RFP.

*Response required

PROPOSAL INFORMATION

UNDERSTANDING OF TASK AND PROPOSED PLAN*

Please upload your statement of understanding regarding the Scope of Services to be performed under this contract along with your proposed approach to performing the Services.

Describe Proposer’s ability to illustrate its understanding of the task, its proposed approach to completing the task and its ability to organize the components of the Statement of Work to meet the needs and specified completion date. As well as overall value to PCSB based on factors that include but are not limited to price, quality, design and workmanship. Provide any discounts, rebates, merchandise credit, signing bonus and financial incentives to PCSB.

*Response required https://government-project.s3.us-west-2.amazonaws.com/96833/a23bffac-ead2-4fa1-ba87-9908ad769aea_Customer_Reference_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4D5TAVLIU%2F20250306%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250306T190355Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCHVWd3rdRuJltEM99eOB0j0xn5hpoytCgfQ7Bzm6t2VQIhAPNa2SsPvtD6AAvao7PPPJ2VLlaHk%2BtGSJ3KSoDZJ2o%2FKoMFCDQQAhoMODkyMzY0Njg3NjcyIgwRJLfVJkbmcXJ2%2BlMq4ATnNWg4CaW3Jsue3letEQWX3wPMzRlc4bHz9JUjgNQ%2FvWIiWZBIu82VGANQaKVIhZts3nuZRp0Q8OsKBPhKbPLexy%2FiIJvA%2FqbTPdhI0Ag1j0TwUJipa0dyqz%2BFoviBRfqKsviJu72ENIOZ3plIXeJiGNO9YDgnI86qx6ZcgGB4DxYFwyh0I4aq0H4XE3Pepvi3TSo%2FpRb56D5nEwbDOK1%2FYRNIYKy5Z1Lq1jOL2cxpWiHOuxHq3FQ4opZVpuKtn0EFk3mFJIDaVB5AGmaMmMRu%2BmY8Y35DAoJQr5VI3gFa1G0ANFZ7yG4vPsFEB74lPvvZRJgKzhxvb7xykB5e5Kdl1cWT8avCkeF0gnvkr01m0Ie%2BgUvG0ERnbXfoM9QGakLdXI8bPWv3awXl1YjTVxHvXiSES4gW8QTwiHhLcItabgk10ZbzAgPa%2BDO5tNxFGIy9K88pTI63LWtVa%2F2fxutaaXOTwWZ9jpt7yLDrHuDd3zKqbNKuaCHmKgu%2BIf9R9IAwfdD%2BOdnFm1gV%2FU59JDEorO7t0QqwCiXjNzxQYnfOckYnzxBHEwctjEZojn4aKRj%2FpoyxGN2d0d8F9i43CBevHu%2BWr6keWwj9rFryntOmAFo%2BRwTcKAku0QoXZqZHuWRnZselMzb5iQGkvIIwzu13AJ4DqvwWydYqQnqvWEWQuIqqAUb%2B%2BcbLrZRT1fN%2BfHlY7ThqoDdoeRvid01UpVz5VgOgVKBRsqZvUCYT8OwcLBFmtyGXp0usY65hvGgsI0CVYQtSejqn%2FdbmqhHZc0ADffc7P2dFF4cSfwoOxkVjGDCz16e%2BBjqaAYk4SDzws%2FN7V%2FFjBrhVcgtIWIJ5Xq%2FZnsTjWir%2FuLTPPcICUPaG6sT7Lli5ZQH9mAhdhFwlPzfNDHWe5aiubnDwCFSZ8d%2BD0bpBnLwgHwzt5mCb707z%2BSPWZpsqE%2BQCZ3Jys6m6ATjPxsvkm6X11jB3xTZBKxD8qgk1xP%2BOj7dAoW8VYjJxINPs4E0Xup5m7ltrFn9FxtOoEx0%3D&X-Amz-Signature=52ddb66fb3d0331365c9e3fbb1bd1648968d7bdcfe920dc0e98061884a72ae58&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Customer_Reference_Form.pdf%22&x-id=GetObject

RFP# 25-CE-041

DESCRIPTION OF FIRM'S QUALIFICATIONS*

Please upload proof that your firm possesses all qualifications required to perform the work noted in the

Scope of this Request for Proposals.

Provide a description of the proposer’s qualifications and capabilities which includes the following: a brief history of the business, organizational structure of business, ownership interests, active business venues (counties, states, etc.), a description of the proposer’s expertise and solution suite/offerings and present status and projected direction of business.

*Response required

SUBCONTRACTORS?*

Will you be using subcontractors to perform any amount of work under this contract?

☐ Yes

☐ No

*Response required

When equals "Yes"

SUBCONTRACTOR INFORMATION*

Please list all subcontractors that you are planning on utilizing on this Project. For each individual or company listed please provide:

• Name of Subcontractor

• Work to be Performed or Goods to be Provided

• Contact Information for Named Person or Company (email and contact phone number)

*Response required

ILLUSTRATIONS, SPECIFICATIONS, AND/OR CATALOGS*

Please upload any applicable product illustrations, specifications, or catalog information here.

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis http://www.uscis.gov/portal/site/uscis

RFP# 25-CE-041

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be…