Athletic and P. E. Equipment, Supplies, & Related Items

Richardson Independent School District (RISD) is procuring Athletic and P.E. Equipment, Supplies, & Related Items through a Request for Sealed Proposals (RFSP) solicitation to establish multiple vendor contracts serving the district's 50 campuses and over 36,000 students. The procurement applies to Dallas County and Round Rock City jurisdictions in Texas and encompasses comprehensive athletic equipment for competitive sports programs including football, basketball, baseball, softball, volleyball, soccer, track and field, tennis, golf, swimming, and wrestling; University Interscholastic League-compliant uniforms and helmets; and physical education equipment supporting curriculum-based instruction across elementary, middle, and high school levels. The solicitation utilizes an Indefinite Delivery and Indefinite Quantity (IDIQ) contracting approach with no guaranteed purchase volumes, though RISD's 2024-25 expenditures for these categories totaled $1,041,607.45 annually. Vendors must submit pricing as a discount from their published price list, with discounts remaining firm for one year post-award and subject to annual review thereafter. Evaluation criteria are weighted as follows: discount offered (50 points), quality of goods and services (25 points), vendor reputation with K-12 references (5 points), extent of district needs met (10 points), principal place of business in Texas (5 points), and acceptance of purchase orders (5 points). The Questions and Answers period runs from March 3, 2026 at 10:00 AM CST through March 25, 2026 at 10:00 AM CST, with proposal submissions due by March 31, 2026 at 4:00 PM CST through the Bonfire procurement portal. The RISD Board of Trustees will approve the award on May 7, 2026, with the contract effective date of May 8, 2026 and a five-year term extending through June 30, 2031.

Vendors must comply with pass/fail requirements including execution of a data privacy agreement, acceptance of RISD's Standard Terms and Conditions, and submission of a pre-service affidavit per Senate Bill 571 requirements. All vendors must carry comprehensive general liability insurance with per-occurrence limits of $1,000,000, automobile liability insurance with combined single limits of $1,000,000 per accident, and workers compensation insurance at statutory limits as defined by Texas Labor Code, with RISD named as an additional insured and a 30-day cancellation notice provision. Additional mandatory submissions include a Conflict of Interest Questionnaire per Texas Local Government Code Chapter 176, Certificate of Interested Parties form, completed W-9 form, EDGAR certification acknowledging compliance with federal requirements for Education Department General Administrative Regulations, pre-employment affidavit per Texas Education Code Section 22A.055, and compliance with Buy American provisions for School Nutrition Program purchases requiring domestic products with over 51 percent U.S. content by weight or volume. No set-asides for disadvantaged enterprises or specific incumbent vendors are identified in the solicitation documents. Vendors must deliver goods FOB destination with freight prepaid, complete all internal deliveries during standard hours of 7:00 AM to 3:00 PM, ship available goods within seven working days and special-order items within four to six weeks of purchase order receipt, and maintain all records for five years post-completion. RISD is exempt from federal excise tax, state tax, and local tax, and no specific budget ceiling or award value is disclosed, though the contract will be awarded to one or multiple responsive and responsible vendors determined to offer the best value based on the Market Basket evaluation methodology analyzing total aggregate cost, line-item totals, and representative product samples.