14-Submission Instructions - 26-370.pdf
PDF 145 KB Posted
- Solicitation number
- 26-370
- Issued by
- Dallas County, Round Rock City, Texas
About this file
This is a submission instructions document for the Richardson Independent School District's Request for Dynamic Procurement (RFDP) 26-370 for Athletic and P.E. Equipment, Supplies, and Related Items in Texas. The District is establishing vendors through the Bonfire portal to supply athletic and physical education equipment and related items. Suppliers must register in Bonfire before submitting responses. The Questions and Answers period runs from March 3, 2026 at 10:00 AM CST through March 25, 2026 at 10:00 AM CST. All submissions must be uploaded, submitted, and finalized by the closing deadline of March 31, 2026 at 4:00 PM CST. The District strongly recommends suppliers allow at least one full day before the closing time to complete the uploading and submission process to avoid last-minute technical issues.
Suppliers must submit required documentation including proposal content, pricing information, a conflict of interest statement, Certificate of Interested Parties, completed W-9 form, the Athletic and P.E. Equipment Questionnaire (Q-03JK), any deviations from specifications, RISD certifications, and optional additional information. The maximum file upload size is 100 MB per document, and embedded documents within uploaded files will not be accessible or evaluated. Upon finalization, suppliers will receive an email confirmation with a unique confirmation number, and it is recommended that suppliers verify all submitted documents are correct before the closing date, as no changes can be made after the deadline. Technical support is available through Bonfire at Support@GoBonfire.com.
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Submission Instructions for Suppliers
RFDP 26-370 Athletic and P.E. Equipment, Supplies, & Related Items
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor- Registration
1. Prepare your submission materials:
The following items will be requested within the Public Portal System.
Requested Information:
Name Requirement
Proposal Content (Sections 15) Required
Pricing (Section 14) Required
Conflict of Interest Required
Certificate of Interested Parties Required
W-9 Required
Questionnaire - Athletic and P.E.
Equipment, Supplies, & Related Items
RFSP 26-370 (Q-03JK)
Required
Deviations Required
RISD Certifications Required
Additional Information Optional
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 100 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/questionnaires/62833
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/222173
The Q&A period for this opportunity starts March 3, 2026 10:00 AM CST. The Q&A period for this opportunity ends March 25, 2026 10:00 AM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 31, 2026 4:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents.
https://risd.bonfirehub.com/questionnaires/62833 https://risd.bonfirehub.com/opportunities/222173
Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc
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