Asphalt Material

Lubbock County has issued an Invitation to Bid (ITB 250703) for Asphalt Material for its Consolidated Road & Bridge Department, with potential participation from other local governmental entities in Texas. The procurement seeks various asphalt materials including CHFRS-2P, CRS-2P, CMS-2P, CSS-1H Tack Oil, CSS-1H Tack Oil 1:1, FastSet Fog Seal 60/40 Dilute, AE-P, and AE-P 50/50. Bidders must submit comprehensive documentation including a Bid Table, Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, Vendor Acknowledgement, Certificate Regarding Lobbying, and Certification Regarding Energy Companies and Firearm Entities. Asphalt materials must meet specifications according to TXDOT, AASHTO, and ASTM test methods, with pricing evaluated based on product price per gallon and delivery charge. The bid will be received electronically through the Bonfire portal or via hard copy until Tuesday, August 26, 2025, at 2:00 P.M. CDT, with a contract term from October 1, 2025, through September 30, 2026.

The solicitation allows for potential cooperative purchasing through the Interlocal Cooperation Act, enabling other political subdivisions to purchase materials at quoted prices, though they are not obligated to do so. Vendors must certify their compliance with state regulations regarding energy companies and firearm entities, including provisions for sole proprietorships, non-profits, and businesses with fewer than 10 full-time employees or contracts under $100,000. The bid does not specify specific set-aside designations for disadvantaged enterprises. While no incumbent vendors are listed, the procurement allows for multiple awards based on the lowest and best bids. Actual purchase quantities will depend on the county's project needs and funding availability, with no specific budget range or total contract value explicitly stated in the documentation. Vendors must be registered in the System for Award Management (SAM) and are required to submit a comprehensive set of certifications and acknowledgments to be considered for the contract.