24-050-177_Art_Sketchbooks_Bid_Tabulation.pdf

This is a bid tabulation document for Invitation to Bid #24-050-177 issued by the Pinellas County School District for art sketchbooks. The District seeks to procure two distinct sketchbook types: an 8.5" x 11" intermediate sketchbook with 50 sheets of 80# paper (estimated annual quantity of 24,000 units) and a 9" x 6" beginner sketchbook with 50 sheets of 60# paper (estimated annual quantity of 18,000 units). Electronic bids were due by 3:00 pm on October 24, 2025, with physical samples required by October 23, 2025, submitted through the District's e-Procurement Portal. The contract period runs from December 16, 2025, through December 15, 2026, with an option for one additional one-year renewal. Delivery is scheduled as F.O.B. Destination to the Walter Pownall Service Center in Largo, Florida.

The bid tabulation reflects five responsive vendors with unit prices ranging from $2.84 to $7.50 depending on sketchbook size and supplier: A+ School Supply, LLC; Blick Art Materials LLC; DGS Educational Products; Quill Corporation; and S & S Worldwide. The estimated annual contract value is approximately $200,000, though actual purchases may vary based on District needs. All vendors must comply with E-Verify employment verification, background screening requirements for personnel accessing school grounds, and provide insurance coverage through companies with a Best's Financial Strength Rating of "A-V" or better, with the School Board of Pinellas County named as Additional Insured and Certificate Holder. The procurement includes provisions for price adjustments tied to the Consumer Price Index, with changes not to exceed the previous year's percentage change. The District reserves the right to extend contract terms to other agencies within Florida and potentially other governmental jurisdictions.