Samples_Label_BID_25-HO-070.pdf

This is a sample label submission document for Invitation to Bid (ITB) #25-HO-070 issued by the Pinellas County School District in Florida for the procurement of art sketchbooks. The solicitation seeks two distinct sketchbook types: an intermediate sketchbook measuring 8.5" x 11" with 50 sheets of 80# paper in an estimated annual quantity of 24,000 units, and a beginner sketchbook measuring 9" x 6" with 50 sheets of 60# paper in an estimated annual quantity of 18,000 units. Physical samples must be submitted by October 23, 2025, at 3:00 pm, with electronic bids due through the District's e-Procurement Portal by 3:00 pm on Friday, October 24, 2025. The contract period runs from December 16, 2025, to December 15, 2026, with an option for one additional one-year renewal. Delivery is scheduled as F.O.B. Destination to the Walter Pownall Service Center in Largo, Florida.

The estimated contract value is approximately $200,000 annually, though actual purchases may vary. Bidders are evaluated based on pricing, product specifications, and sample quality. Unit prices from five current potential vendors range from $2.84 to $7.50 depending on sketchbook size and vendor. The procurement is open to all qualified vendors with no specific set-asides mentioned. Vendors must provide insurance coverage through companies with a Best's Financial Strength Rating of "A-V" or better, with the School Board of Pinellas County listed as an "Additional Insured" and "Certificate Holder." Price adjustments are tied to the Consumer Price Index, not to exceed the previous year's percentage change. Bidders must comply with E-Verify employment verification and background screening requirements for personnel accessing school grounds.