ARC: Umpires and Sports Officials

The City of Richardson, Texas is seeking an Annual Requirements Contract for Umpires and Sports Officials through Invitation to Bid No. 15-26, targeting officiating services for Adult League Softball and Corporate Challenge tournaments. The procurement requires contractors to provide certified officials for multiple sports, including volleyball, kickball, soccer, basketball, flag football, and softball, with a specific requirement of two officials per softball game. Qualified vendors must demonstrate extensive tournament experience, maintain a robust officiating pool, and provide personnel with appropriate credentials and professional conduct. The bid evaluation will utilize a best value approach, with scoring weighted at 30% for pricing and considering factors such as league and tournament experience, personnel qualifications, references, and officiating pool size. A pre-bid conference is scheduled for Wednesday, November 19, 2025, at 10:00 A.M. via WebEx, with bid submissions due by Tuesday, December 9, 2025, at 2:00 P.M. Central Time. The initial contract term is twelve months, with potential extensions for four additional one-year periods, and pricing will remain firm for the initial contract period.

The solicitation includes provisions for minority and women-owned business enterprises (M/WBE), requiring non-discrimination compliance across business operations. Vendors must complete detailed certification forms demonstrating compliance with Texas Government Code provisions, including anti-discrimination policies toward entities like Israel, firearm associations, and energy companies. Insurance requirements are substantial, mandating Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, Workers' Compensation, and Excess Liability Insurance with a $2,000,000 limit. The City reserves the right to deny or suspend officials and has final administrative authority on grievances. The estimated annual expenditure is approximately $55,000 for Adult League Softball and $28,000 for Corporate Challenge, totaling around $83,000 annually. Bidders must provide comprehensive documentation, including a minimum of five references from similar service experiences within the past three years, and demonstrate the ability to manage complex multi-sport officiating requirements.