Annual Insights Subscription Fee

Toho Water Authority, a Florida water utility located in Kissimmee within Polk County, is issuing a Notice of Intent to Sole Source for a 36-month Annual Insights Subscription through Energage to provide workplace experience analytics and reporting capabilities. The procurement seeks a vendor capable of delivering company-level reports that encompass workplace experience summaries, comments, leadership assessments, diversity metrics, and infographics, alongside department-level reports featuring department overviews, comments, and team action planning tools. Prospective vendors must submit detailed quotations and comprehensive documentation demonstrating their ability to provide equivalent or superior goods and services through Toho Water Authority's e-procurement portal at https://tohowater.bonfirehub.com/portal. The submission deadline is Friday, April 24, 2026, at 2:00 p.m. Vendors challenging the sole source justification must provide written statements with sufficient supporting documentation to substantiate their claims. The evaluation will assess vendors' ability to deliver the specified analytics and reporting capabilities, with the authority noting that submissions containing inadequate information risk rejection.

The procurement document does not specify set-aside designations, disadvantaged enterprise restrictions, or particular organizational limitations on respondents. Energage is identified as the incumbent vendor for this three-year commitment, indicating the authority's intent to continue with this established provider. The notice does not include pricing information, contract value ranges, or budget allocations, leaving the financial parameters undisclosed in the available documentation. No alternative funding sources, incumbent vendor status considerations beyond the sole source designation, or technology integration requirements are mentioned in the procurement notice. Interested vendors should prepare comprehensive proposals addressing their qualifications and service delivery capabilities within the specified timeframe and submission parameters.