1-SS-26-032 Notice of Intent to Sole Source.doc
DOC document 2 MB Posted
- Solicitation number
- SS-26-032
- Issued by
- Polk County, Florida
About this file
This is a Notice of Intent to Sole Source from Toho Water Authority, a Florida water utility located in Kissimmee. The procurement seeks a 36-month Annual Insights Subscription through Energage, which will provide workplace experience analytics and reporting capabilities. The subscription includes company-level reports covering workplace experience summaries, comments, leadership assessments, diversity metrics, and infographics, as well as department-level reports featuring department overviews, comments, and team action planning tools. Prospective vendors must submit quotations and detailed documentation demonstrating their ability to provide equivalent or superior goods and services by Friday, April 24, 2026, at 2:00 p.m. through Toho Water Authority's e-procurement portal at https://tohowater.bonfirehub.com/portal. Vendors challenging the sole source justification must provide written statements with sufficient supporting documentation to substantiate their claims.
The procurement does not specify pricing information or contract value. Toho Water Authority notes that vendors submitting inadequate information with their proposals risk rejection. The notice indicates this is a three-year commitment with the specified vendor and does not mention set-asides, incumbent status, or alternative funding sources. The purchasing office is located at 951 Martin Luther King Jr. Boulevard in Kissimmee, Florida 34741.
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Text version
Purchasing Office
951 Martin Luther King Jr. Blvd Kissimmee, FL 34741
NOTICE OF INTENT TO SOLE SOURCE
PROJECT NUMBER: SS-26-032
DATE: April 9, 2026 PROJECT NAME: Annual Insights Subscription Fee Toho Water Authority gives notice of its intent to procure an Annual Insights Subscription Fee through a Sole Source method.
Prospective Vendors able to provide a three-year Insights Subscription for Energage for are requested to provide a quotation and detailed goods/services information by April 24, 2026.
The following paragraphs contain the specifications for the proposed goods and/or services. Any vendor/contractor, who believes that they can provide these or equivalent goods and/or services, shall submit a written quotation along with a statement outlining their reasons and concerns in detail along with sufficient documentation to substantiate their claim that their offering meets or exceeds the specifications of the proposed sole source recommendation.
It will be the vendor/contractor’s responsibility to provide adequate information in their written statement to enable the Authority to ensure that the proposed products or services meet the required criteria. If adequate information is not submitted with the statement, Toho Water Authority reserves the right to reject the proposal.
Specifications/Details of the Good and Services Needed.
Quantity Product 36 months Annual Insights Subscription Fee
Company Reports
-Workplace Experience Summary, Comments, Leadership, Diversity, Infographic
Department Reports
-Department Overview, Comments, and Team Action Planning
Submittals shall be received through Toho Water Authority’s e-procurement portal.
https://tohowater.bonfirehub.com/portal Response Due By: Friday, April 24, 2026, at 2:00 p.m. to be considered _1161148053.bin
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