Annual Contract for Disaster Debris Clearance and Removal Management

The City of Lewisville is conducting a competitive sealed proposal procurement for an Annual Contract for Disaster Debris Clearance and Removal Management under RFP #26-04-P, with proposals due by April 27, 2026. The procurement seeks to award up to three tiered contracts (primary, secondary, and tertiary) to provide comprehensive disaster debris removal and management services following severe weather events and disasters. Services include clearance of debris from rights-of-way, removal from public and private properties when life safety threats exist, hazardous tree and limb abatement, management of ten designated disaster management sites (DMS) across Lewisville, debris processing and separation by type, white goods management, storm-deposited soils management, and dead animal carcass removal. Successful contractors must demonstrate experience with disaster debris collection and removal, current familiarity with FEMA, federal, state, and local guidelines, and operational capacity to mobilize within twelve hours of task order issuance (eighteen hours maximum) with an Operations Manager available 24/7 capable of responding on-site within thirty minutes. Proposals must include a table of contents, title page/letter, similar projects with references (preferably exceeding 200,000 cubic yards with FEMA reimbursement experience), technical approach and service plan, cost effectiveness proposal, FEMA reimbursement strategy, staff qualifications, and past performance documentation. Evaluation criteria allocate 15 points for cost effectiveness, 30 points for technical approach and FEMA strategy, 30 points for qualifications and availability, and 25 points for past performance. The initial contract term is twelve months with options to extend for up to five additional twelve-month periods, and the City anticipates approximately 60,000 cubic yards of vegetative debris in the initial scope; all questions must be submitted via the Bonfire platform.

No set-aside designations or restrictions limiting respondent eligibility are specified in the procurement documents. Proposers must certify compliance with non-debarment, non-collusion, lobbying compliance, Immigration Reform and Control Act (IRCA) requirements, Americans with Disabilities Act (ADA) compliance, and various Texas Government Code provisions (Chapters 176, 2252, 2271, and 2274). The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($500,000 per occurrence/$1,000,000 aggregate), Workers' Compensation at statutory limits, and Automobile Liability ($500,000 combined single limit), with the City named as additional insured. Pricing shall be submitted as unit prices or time and materials on a bid sheet at rates warranted as no higher than current prices offered to others for similar quantities and conditions; cost-plus-percentage-of-cost contracts are prohibited, and standby equipment will not be compensated. Payment terms are net thirty days after delivery or correct invoice receipt, whichever is later. No specific award value or budget range is disclosed in the procurement documents, though costs are expected to be reimbursed primarily through FEMA funding, making federal compliance mandatory for all awarded contractors. Proposals are valid for ninety days or until contract execution, and all protests must be submitted within five working days of bid/proposal opening (pre-award) or within five working days after award (post-award).