Annual Contract for Boiler Preventative Maintenance & Repair Services at the Chatham County Aquatic Center

Chatham County is seeking a qualified contractor to provide annual boiler preventative maintenance and repair services for the Chatham County Aquatic Center located at 7240 Sallie Mood Drive in Savannah, Georgia. The procurement involves comprehensive HVAC maintenance for three Lochinvar PB1701-B9 boilers, including monthly, semi-annual, and annual inspections of boiler systems, pumps, and associated controls. Specific deliverables include twelve monthly inspections checking vent and air piping, two semi-annual inspections testing low water cutoffs, one annual comprehensive system review, and quarterly maintenance on centrifugal and motor pumps. A mandatory pre-bid conference is scheduled for January 22, 2026, at 2:00 PM, with sealed bids due online through the Chatham County Purchasing Portal by 2:00 PM on February 13, 2026. Contractor qualifications include providing detailed references, demonstrating relevant project experience, and maintaining required insurance coverage including Commercial General Liability, Workers' Compensation, and Business Automobile Liability. The County will evaluate bids based on best value, considering price and other factors, with a focus on comprehensive service quality and thorough system maintenance.

The County has established a 30% combined Minority/Woman Business Enterprise (M/WBE) participation goal, requiring bidders to demonstrate Good Faith Effort in subcontracting with qualified diverse vendors. Contractors must complete extensive documentation including compliance affidavits, M/WBE participation forms, and Anti-Kickback disclosures. Specific M/WBE requirements include solicitation methods, work breakdown strategies, and provision of specifications to certified minority and women-owned businesses. The contract is structured as an annual agreement with potential renewal options for four additional one-year terms, contingent on mutual agreement. While no specific budget range was explicitly stated, the contract requires unit pricing for inspections, parts markup, and hourly labor rates for both standard and weekend/holiday hours. Contractors must also obtain a current Chatham County Tax Certificate and provide unconditional guarantees on all materials and services. The procurement emphasizes equal opportunity employment and compliance with state and federal regulatory requirements, including E-Verify verification for all contractors and subcontractors.