Boiler Maintenance, Repair, Install, Retrofit, and Replacement Services

State University of New York at Stony Brook is soliciting proposals for comprehensive boiler maintenance, repair, installation, retrofit, and replacement services under IFB 2627-019MC, with proposals due December 2, 2026, and a non-mandatory bidders' conference scheduled for November 4, 2026 at 11:00 AM EST via Zoom. Prevailing wage applies under New York State requirements (Prevailing Rate Case Number 2026026847). MWBE and SDVOB contracting goals are 15% MBE, 15% WBE, and 6% SDVOB.

Services cover boilers, burners, unfired pressure vessels, power plant piping, instrumentation, and related mechanical systems at the East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, campus residences, and all other university-owned, operated, or managed properties in Stony Brook, New York. The contractor must maintain a minimum of five certified boiler repair technicians with five or more years of experience and one certified welder with equivalent experience; hold National Board Certification for "S," "U," and "R" stamps; and provide three professional references demonstrating at least five years of experience with high, medium, and low-pressure steam and hot water boilers. All work must comply with current ASME codes and National Board standards. The contractor must provide 24/7/365 emergency response with technician availability within two hours of notification and maintain a designated on-site lead person during all work.

Pricing is time-and-material with estimated annual line items including safety and relief valve testing and repairs ($80,000), high-pressure steam boiler burner inspections and tune-ups, prime contractor materials ($350,000 estimated), equipment rentals ($350,000 estimated), and subcontractor costs ($140,000 materials and $70,000 labor/equipment estimated). All labor includes prevailing wage rates. The contract includes a mandatory one-year warranty on all parts and labor. Services commence on or about April 1, 2027. Bidders must register through the Jaggaer web-based platform to access detailed bid documents.