Boiler and Water Heater Purchase, Repair and Replace
Open State & local contract opportunity Posted
- Solicitation number
- ITB-25-051-JS
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The School Board of Miami-Dade County is soliciting bids to establish a pre-approved vendor pool for boiler and water heater purchase, repair, installation, and service at Miami-Dade County Public Schools facilities under ITB-25-051-JS, with bids due October 6, 2026 at 1:00 p.m. ET and a pre-bid conference on September 22, 2026 at 10:00 a.m. ET via Google Meet. Certified business enterprises (M-DCPS certified firms) receive scoring incentives under School Board Policy 6320.05.
The scope encompasses all labor, supervision, materials, and associated work to supply, install, service, and repair boiler and water heater components across all school facilities. Vendors must hold current licenses, certifications, and registrations under Florida Statutes Chapter 489 and State Requirements for Educational Facilities, and provide proof of Workers' Compensation, General Liability, and Automobile Liability insurance with minimum limits of $1 million. Background screening, debarment certification, and federal compliance certifications are required.
The resulting contract runs for an initial three-year term with two successive one-year renewal options and a ninety-day extension period, all at the District's discretion. Award methodology distinguishes project scope: projects at or under $2,499 proceed on a rotating basis among pre-approved bidders; projects exceeding $2,499 trigger a Request for Quote among approved vendors, with award to the lowest responsive, responsible bidder; spot repairs and emergency projects over $2,499 are handled on a time-and-materials basis with vendor selection based on submitted rates, service availability, and expertise. For firm fixed pricing, prices remain firm throughout the contract and extension periods, though awarded bidders may request adjustments based on verifiable market changes subject to Board approval and Department of Labor price indices. Questions are due September 22, 2026 at 5:00 p.m. ET. Virtual bid opening is scheduled for October 6, 2026 at 2:00 p.m. ET via Euna OpenBids. Anticipated contract approval is November 2026.
Opportunity text
Establishment of a contract with an approved pool of vendors to direct purchase parts and equipment, and to furnish all labor, supervision, equipment, and materials necessary to supply, install, service and/or repair any component of boilers and water heaters at Miami-Dade County Public Schools facilities. Projects may include any combination of work involving all types of boilers/water heaters. This is an open Invitation to Bid for establishing a pool of pre-approved vendors on a non-exclusive basis. Contract value is not predetermined as this is a requirements contract for services to be ordered as needed. Award will be made to responsive, responsible bidders with projects under $2,499 awarded on rotating basis, and projects over $2,499 awarded competitively via RFQ. Initial term is 3 years with 2 one-year renewal options plus 90-day extension. Bid submission deadline is October 6, 2026 at 1:00 p.m. ET via Euna OpenBids. Pre-bid conference held September 22, 2026. Insurance requirements include Workers' Compensation ($100K-$500K), General Liability ($1M), and Auto Liability ($1M) minimum coverage.
Files
| File | Type | Posted |
|---|---|---|
| ITB-25-051-JS.pdf |
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