AML-Fairmont Gateway Connector Portals

The West Virginia Department of Environmental Protection (WVDEP), Office of Abandoned Mine Lands and Reclamation (AML&R), is soliciting construction bids through an Agency Request for Quote (ARFQ 0313 DEP2600000031) for the AML-Fairmont Gateway Connector Portals project located in Fairmont, Mason County, West Virginia. This construction and reclamation project encompasses 21 line items including mobilization and demobilization, site preparation, material supply, erosion control installation, revegetation, mine sealing, riprap placement, and related construction support services. Key deliverables include 500 tons of WVDOH 1-inch crusher run stone, 250 tons of AASHTO No. 1 stabilization stone, three pipeline air-bridges, two catch basin filters, twelve rock check dams with sumps, 318 linear feet of woven belted silt fence, 2.10 acres of revegetation, three polyurethane foam mine seals, 400 cubic yards of grouted riprap, 1,200 linear feet of fencing and gates, and 15,141 square feet of temporary construction matting. Contractors must complete the project within 120 calendar days and acknowledge receipt of all addenda with their bid submission. A mandatory pre-bid meeting was held on October 22, 2025, at 10:00 AM at the jobsite; technical questions were due by 4:00 PM on October 29, 2025, submitted to DEPProcurement@wv.gov; and bids must be submitted electronically through the wvOASIS Vendor Self Service system at www.wvOASIS.gov by November 5, 2025, at 11:30 AM. Bid line items are subject to cost limitations, with mobilization and demobilization capped at 10 percent of the total bid, construction layout at 5 percent, quality control at 3 percent, site preparation at 10 percent, traffic control at 10 percent, and administration at 5 percent.

The solicitation does not identify set-aside designations or restrictions limiting responses to specific enterprise categories, meaning all qualified vendors are eligible to submit bids. Required insurance includes Contractor's Public Liability and Comprehensive Vehicle Liability Insurance of not less than $2,000,000 per occurrence and $2,000,000 aggregate, along with a bid bond equal to five percent of the total bid and a satisfactory surety bond of 100 percent of the total bid covering Performance and Labor and Material Payment Bonds. Contractors must comply with OSHA safety requirements, pay applicable federal and state prevailing wage rates, and maintain West Virginia Worker's Compensation Insurance and unemployment compensation for all employees and subcontractors. The successful contractor will be named as "Co-Applicant #1" on the NPDES stormwater permit application and will be responsible for any associated violation fees or fines. The engineer's estimate for the project is $967,204, and the project will be administered by Civil Tech Engineering, Inc., with Mark Pennington as the Engineer and primary point of contact for the contractor. Interested vendors should contact buyer Larry T. Workman at (304) 414-1242 or larry.t.workman@wv.gov for additional information, and all offers are subject to the terms and conditions contained in the full solicitation package.