Ambulance Remount

The City of Madison Fire Department has issued a Request for Proposals (RFP) for ambulance remount services, seeking qualified vendors to complete the comprehensive refurbishment of an E450 Braun XL Chief Type III ambulance. The procurement involves retrieving the current ambulance, providing a new E450 cutaway chassis, remounting existing Braun ambulance components, refurbishing components as needed, and repainting to specific specifications. The project allows for potential remounting of up to three ambulances across 2019, 2020, and 2021, with the initial project involving a 2014 chassis with a 2005 box. Vendors must submit comprehensive proposals including detailed pricing, warranty information covering bumper-to-bumper, powertrain, transmission, safety restraints, conversion, wiring, paint, and corrosion protection with a minimum five-year or 60,000-mile warranty. The RFP was posted on November 5, 2018, with questions due by November 19, 2018, answers posted by November 26, 2018, and final proposals due by December 10, 2018, at 2:00 PM CST. The City reserves the right to accept or reject any proposals, with partial awards permitted, and may request oral presentations or site visits at the proposer's expense.

The RFP does not specify specific set-aside designations or restrictions on respondent types, and vendors need not be Braun authorized remount facilities or Ford QVM program participants. Pricing should include a set price for all three potential years, with vendors permitted to propose escalators if desired. The proposals must include comprehensive details such as specific component requirements including aluminum fenderette replacement, C-Channel rub rails, exterior door handles, LED light bar specifications, heat and air conditioning control panels, rear chevron coverage, and air horn specifications. While a specific budget range is not explicitly stated, the procurement allows for multiple ambulance remounts over three years. The City of Madison is tax-exempt from federal excise taxes and Wisconsin state taxes, and vendors must provide comprehensive insurance coverage while the vehicle is in their possession. The contract will be based on the Sample Contract for Purchase of Services provided in the RFP documentation, with terms becoming binding upon award.