8773 Ambulance Remount.doc

CITY OF MADISON

REQUEST FOR PROPOSALS

2:00 PM CST

Table of Contents

NOTICE TO PROPOSERS

11.1 Summary

11.2 Important Dates

11.3 Format

11.4 Labeling

21.5 Delivery of Proposals

21.6 Appendix A: Standard Terms & Conditions

21.7 Appendix B: Sample Contract for Purchase of Services

21.8 Multiple Proposals

21.9 City of Madison Contact Information

31.10 Inquiries, Clarifications, and Exceptions

31.11 Addenda

31.12 Bid Distribution Networks

41.13 Local Vendor Preference

41.14 Oral Presentations/Site Visits/Meetings

41.15 Acceptance/Rejection of Proposals

41.16 Withdrawal or Revision of Proposals

41.17 Non-Material and Material Variances

41.18 Public Records

51.19 Usage Reports

51.20 Partial Award

51.21 Tax Exempt

51.22 Cooperative Purchasing

DESCRIPTION OF SERVICES/COMMODITIES

62.1 Overview

62.2 Specifications

72.3 Warranty

72.4 Remount Specifications

102.5 Final Inspection and Testing

102.6 Transportation

112.7 Lead Time

REQUIRED INFORMATION AND CONTENT OF PROPOSALS

123.1 General Information and Signatures

123.2 Background Questions

123.3 Technical Questions

123.4 Cost Proposal

Form A:

Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Fee Proposal

Form E: References Appendix A: Standard Terms & Conditions

Appendix B: Contract for Purchase of Services

1 NOTICE TO PROPOSERS

1.1 Summary

The City of Madison Madison Fire Department (“City”) is soliciting Proposals from qualified vendors for Ambulance Remount. Vendors submitting Proposals (“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the due time and date indicated below. The City will reject late Proposals:

1.3 Format

Submit Technical and Cost Proposals (Form D) in separate, distinct parts within the proposal package.

Hardcopy proposals typed and securely bound on 8.5 by 11-inch paper, otherwise identical to the electronic version.

Electronic proposal in a PDF format stored on a common media (CD, DVD, or flash drive), identical in content and sequence to hardcopy proposals submitted.

The City will not consider illegible Proposals.

Elaborate proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

Complete and return Forms A through E, along with all questions in Section 3, to City of Madison Purchasing Services by Monday, December 10, 2018, 2:00 PM CST.

1.4 Labeling

RFP #:

8773-0-2018-BP

Title:

Ambulance Remount Due:

Monday, December 10, 2018, 2:00 PM CST

All email correspondence must include RFP #8773-0-2018-BP in the subject line.

1.5 Delivery of Proposals

City County Building, Room 407

210 Martin Luther King Jr. Blvd.

Madison, WI 53703

or on a commonly used media with the hard copies.

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFP/RFQ name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

1.6 Appendix A: Standard Terms & Conditions

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. City of Madison Standard Terms and Conditions are the minimum requirements for the submission of Proposals.

1.7 Appendix B: Sample Contract for Purchase of Services

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP. The terms of this template contract shall become contractual obligations following award of the RFP. By submitting a proposal, Proposers affirm their willingness to enter into a contract containing these terms.

1.8 Multiple Proposals

Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements for submission. Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposers may submit alternate pricing schemes without having to submit multiple Proposals.

1.9 City of Madison Contact Information

City of Madison Madison Fire Department

PH: (608) 266-5946

mpopovich@cityofmadison.com

Purchasing Services

City-County Bldg, Room 407

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 267-4969

FAX: (608) 266-5948

bpittelli@cityofmadison.com

Department of Civil Rights

City-County Bldg., Room 523

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFP will acknowledge all emails received. Proposers not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.10 Inquiries, Clarifications, and Exceptions

Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.9.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda – see 1.11 below. Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites – see 1.12 below. It is the Proposers responsibility to regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.12 Bid Distribution Networks

The City of Madison posts all Request for Proposals, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Proposers responsibility to regularly monitor the bid distribution network for any such postings. Proposers failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Proposers.

State of Wisconsin

VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free. http://vendornet.state.wi.us/vendornet

1.13 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.14 Oral Presentations/Site Visits/Meetings

Proposers may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposers expense.

1.15 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any proposer responding to this request. The City expressly reserves the right to reject any and all proposals responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.16 Withdrawal or Revision of Proposals

Proposers may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposers may modify their Proposals at any time prior to opening of Proposals.

1.17 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.18 Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”(defined in State of Wisconsin Statutes(may be held confidential.

Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public view(until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.19 Usage Reports

Annually, the successful Proposers shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.20 Partial Award

Unless otherwise noted, it will be assumed that Proposers will accept an order for all or part of the items/services priced.

1.21 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 39-73-0411-K) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.22 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis; they are made solely between the bidders and third party unit of government.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Overview

The City of Madison Fire Department seeks proposals from qualified vendors, hereby referred to as Contractor, to complete the remounting and refurbishment of an E450 Braun XL Chief Type III ambulance. The Contractor will be responsible to retrieve current ambulance and provide a new E450 cutaway chassis, remount existing Braun ambulance components, refurbish components as needed and repaint to specifications. One, (3 total) remounted ambulance may be ordered in 2019, 2020 and 2021.

2.2 Specifications

The Contractor shall provide a new Ford E450 cutaway chassis with a V10 gas engine with the following specifications:

158” wheelbase/100” CA with 14,500 GVWR

Powertrain/functional:

Engine: 6.8L Electronic Fuel Injected Triton V10 Gasoline Engine

305 HP/420ft-lb torque

Engine block heater

Transmission:

For TorqShift Five Speed Automatic Transmission

Auxiliary Trans Oil Cooler to Air and In-Tank

Front Axle 5,000 lbs. Twin I-Beam

Rear Axle 9,500 lbs Dana 10.75” HD

Brakes: Four-wheel disc

Parking Brake Foot Operated, push to apply, pull release lever to dis-engage

Fuel Tank:

55 gallons aft of rear axle Suspension:

Front Springs 5,000 lbs

Rear Springs 9,600 lbs.

Shock Absorbers – Heavy Duty, Front & Rear

Steering: Power, Ford XR-50 HD Gear

Interior/Exterior:

Air Conditioning

Power Lock Doors and Windows

Chrome Front Bumper and Grille

Daytime Running Lights

Dual Seal Beam, fixed-lens headlamps

Dual Cloth Captains Chairs

Color Keyed Headliner

Color Keyed Cloth Sun Visor

Dual Electric Horns

Mirrors – Power Adjust/Manual Telescoping Trailer Tow

Light & Convenience Group

Interval Windshield Wipers

Gauges: Voltmeter, Oil Pressure, Temperature, Trip Odometer, Tachometer

Speed Control & Tilt Steering Wheel

AM/FM Radio with CD/Clock

Message Center in Dash

Ambulance Prep Package:

225 Amp Heavy Duty Alternator

(1) 650 and (1) 750 CCA Heavy Duty Batteries

4.56 Rear Axle Ratio Limited Slip

Auxiliary Heater – A/C Connector Package

ETM52 Electronic Throttle Control

Safety/Security:

Airbag – Driver & Front Passenger Safety Belts – Medium Flint with Height Adjustable D-Ring Tires: LT225/75R 16E (six) All Season Spare Tire: LT 225/75R 16E All Season

Steel Valve Stems

Wheels: 8 hole 16” x 7” Steel – Painted White

Exterior Color: Oxford White #YZ

Interior Color: Medium Flint

Chassis will be ordered WITH vinyl floors.

2.3 Warranty

Contractor’s response should include warranty information if provided pertaining to the following:

· Bumper-to-Bumper

· Powertrain

· Extended Transmission 3 and 5 year options

· Safety Restraint System

· General and Conversion

· Wiring

· Paint and Corrosion

· Minimum acceptable - 5-years/60,000 miles

2.4 Remount Specifications

Madison Fire Department shall ensure all equipment and medical supplies are removed from the ambulance and the vehicle is free from needles and bio-waste. The Contractor shall make a pre-inspection of the ambulance module to determine any existing deficiencies. If additional items are found outside of the work order they should be discussed with the Department prior to remounting the ambulance. All items that were in working order before the remount will be expected to operate afterwards. The pre-inspection shall take place at the City of Madison before the vehicle is turned over to the Contractor. A pre-inspection after the ambulance arrives at the remount facility is not acceptable.

The ambulance body shall be carefully removed from the old chassis and inspected for corrosion, cracks or defects. All electrical systems, air conditioning, and heater hoses shall be disconnected. All useable wiring harnesses under the hood and into the cab shall be removed and inspected. New siren speakers, new LED grille and new LED intersection lights shall be installed onto the new chassis. The rear bumper and sub-frame shall be removed. A New bumper steel sub-frame with Epoxy coating with new aluminum diamond plate bumper pods and new Punched Surface Fixed center section will be installed. New rear rubber dock bumpers will be installed on the pods.

The new chassis shall be prepared to receive the ambulance body including new heat shields and extending the exhaust system so it extends beyond the edge of the body. All new hardware shall be used to mount the ambulance body, including new OEM body mounts and new grade 8 bolts. New seals used for connecting the body to the chassis and new double seal process for type III units will be used. Fuel hoses shall be all new and installed to avoid sharp edges and sink traps. All heater and air conditioning hoses shall be replaced with new hoses. All water valves shall be replaced with new mechanical valves. Air conditioning systems shall be evacuated of cooling agent in an environmentally safe manner.

All removed electrical harnesses shall be inspected and if suitable, re-installed into the new chassis. Any worn or defective wiring shall be replaced and ran through wire loom. A new .125 smooth aluminum console covered in a color coordinated Line-X shall be installed into the cab with all the previous switches and accessories transferred from the old chassis. A complete check of the electrical system shall be done to ensure proper operation of all systems.

All module door hardware shall be inspected, tightened, adjusted, cleaned, and lubricated. Any missing screws or hardware shall be replaced. All seat mounting bolts and seat belts shall be checked and tightened with a torque wrench to appropriate ft./lbs.

The following NEW items will be installed on the chassis:

· Liquid Spring model DS96FS2 rear suspension with controller in the cab to the right of the steering wheel. A switch will be installed on the curbside rear or rear entry door for remote activate of up/down. The suspension will be set to Manual down via the switch at the rear with an automatic up when the rear doors are closed.

· Aluminum diamond plate running boards with raised punched holes

· Mud flaps

· Velvac model 2020XG power/heated mirrors

· Phoenix wheel simulators

· Valve extension on rear wheels

· 0.125 smooth aluminum cab console with color coordinated Line-X installed between cab seats. All switches / screens will be re-used and installed on new console.

· Add (1) duplex AC outlet on curbside of console, exact location determined later

· Add (1) dual USB power outlet on console, exact location determined later

· TecNiq Sihlo Red/White LED light installed in cab ceiling over inside shoulder of passenger seat. Two switches will be installed: (1) for high / off / low for red light, (1) for high / off / low for white light

· Intermotive high idle to engage high idle when needed

· Anti-Idle system must be installed that will stop unwanted Idling by shutting down the vehicles engine while leaving active / on the emergency and scene lighting, air conditioning, patient area controls. The Key may be removed and the vehicle locked leaving the module to run in Anti-Theft mode

· The intermotive module controls the High Idle function for the engine. If the module determines that more volts / amperage is needed, it tells the Ford chassis to engine the High Idle. If the brake pedal is pressed, the engine will go back to standard idle. The verbiage you would need for this would be “An Intermotive high idle will be installed”

· Back up alarm (cancel switch will be re-used)

· Whelen 295HFSA7 Remote dual tone siren with removable mic

· (2) 100-wattSiren speakers

· (2) Whelen 50R02ZRR 500 Red LED with Red lens with chrome flange grill lights

· (2) Whelen 40RW5SCR 400 series split Red/White with clear lens with chrome flange for intersection lights above the chassis wheels

· Buell air horns mounted in the bumper opening with new air tank and compressor. Cab switches will be re-used

· 400,000 CP spotlight The following NEW items will be installed on the body:

· Stainless steel fenderettes with new hardware. This will be separated from the body with a rubber gasket

· Stainless-steel threshold plates on exterior compartments doors

· Stainless-steel thresholds and entry doors with new grip tape

· Door seals on exterior compartment and entry doors

· Drip rails above all exterior compartments and entry doors

· Aluminum diamond plate stone guards on all four corners of the body

· Aluminum diamond plate rear kick plate under rear entry doors

· Aluminum diamond plate door liners on all exterior compartment and entry doors

· “C” channel rub rails

· Cast Products license plate bezel with LED light, Polished aluminum (chrome is not acceptable)

· Cast Products fuel fill bezel, Polished aluminum (chrome is not acceptable)

· Cast Products door grabbers on rear entry doors, Polished aluminum (chrome is not acceptable)

· Gas struts on exterior compartment and entry doors

· Eberhart handles on exterior compartment and entry doors. On entry doors with an inside handle, the inside handle will be replaced as well.

· Rotary latches on compartment and entry doors

· Rods inside compartment and entry doors between handles and latches (cables are not acceptable)

· Door magnets will be replaced in all exterior and entry doors

· Privacy tint will be added to windows in modules doors and body. Windows will be re-used

· Kwikee manual pull out step installed under side entry door

· Slide out tray for batteries

· Dri-Deck on all compartment floors and shelves

· CDR 357 module disconnect switch

· Add (1) additional duplex AC outlet above street side primary action counter

· Add (1) coiled extension cord for IV drawer (exact drawer determined later)

· Kussmaul 20 amp Super Auto Eject with yellow cover shoreline installed on street side rear. The shoreline will be moved so it is located below the mid-height warning light. A new red shoreline indicator will be installed.

· TecNiq 4.0” round LED exterior compartment lights with black rubber trim ring

· TecNiq 4.0” round LED step well light with black rubber trim ring

· Add (1) Group 31 battery for a total of three batteries; one under the hood and two in the battery tray

· Zone Defense ZD.322.1 color back up, right side and patient compartment camera with 5.0” color monitor installed in the cab. The monitor will be installed overhead between the cab visors on a Panavise 627-06 pedestal

· All the seat belts inside the patient area will be replaced with new

· Whelen Freedom 55” LED light bar with Opticom

· Whelen 700 LED brake light above rear entry doors

· Lenses and chrome bezels on all warning lights will be replaced with new

· Lenses and chrome bezels on rear brake lights will be replaced with new

· Lenses and chrome bezels on front and rear turn signals will be replaced with new

· Whelen 600 LED white back up lights with chrome flanges, maximum intensity

· (6) Whelen 900 LED scene lights with chrome flanges

· Replace Lonseal flooring with new, match existing color

· (10) TecNiq 31 LED Hi-Low interior dome lights

· (5) TecNiq LED conversion kits installed in fluorescent lights

· E.V.S. attendant seat with integrated child seat with 3-point seat belt on 2-position SB-2 seat base

· All upholstery inside the module will be replaced: vinyl trim, seat cushions, back rests, etc.

· Add safety webbing at head of squad bench

· Gas struts on all interior restocking or lift up doors

· All Lexan on interior doors / cabinets will be replaced

· Add (2) Ziamatic QR-D-2 portable oxygen brackets; location to be determined

· Straps on oxygen bottle bracket will be replaced – re-use bracket

· Intelletec clock installed at foot of squad bench in pad A NEW high output heating and AC unit will be installed. Minimum heat BTU of 43,500, Minimum AC BTU of 32,000 with a minimum 620 cfm brushless blower. This will include NEW front wall mounted external condenser in a painted tray, New booster pump, New digital thermostat, New water valves, New hoses. Unit will be combination unit and will be mounted above the cab to body pass thru.

All the Weldon VMUX screens will be sent to Weldon for evaluation, refurbishment, and testing. New red/blue/green buttons will be installed on all the screens.

The departments mobile radios, router and associated antennas, (owner supplied new as needed) will be removed from the old chassis and installed in the new chassis.

The Whelen arrow stick at the rear will be removed and not be re-installed. The holes will be filled, ground smooth, and painted so the appearance is the light was never there.

All the exterior compartments shall be checked for proper draining and venting. Inspect all Plexi-glass for cracks and replace any broken pieces. Any minor cracked or broken Plexi-glass doors shall be replaced. The oxygen system shall be pressure checked with nitrogen gas and all vacuum lines shall be tested for leaks or kinks in the line and replaced if necessary.

Stainless steel door hinges will be removed from the body/door. Prior to reinstallation, 3M corrosion barrier and ECK will be applied to the hinge/body for corrosion protection.

The ambulance body shall be re-painted using PPG 7-step process of epoxy, primer, base coat, three coats of clear coat, wet sand and buff to flat high gloss finish. The chassis shall be painted to match the body and the roof of the body shall be painted white. The color shall match the current Madison Fleet: Sikkens FLNA300064 (Dupont 5321U) Graphics, lettering and chevrons shall be installed per Madison Fire Department’s specifications.

All old parts, lights, light bars, etc will be saved for the customer to inspect and determined if they want to keep or discard.

2.5 Final Inspection and Testing

After installation of all electrical equipment, the unit shall be completely tested and the 115-volt system shall have a High-POT test. The oxygen system and suction system will be tested. The unit will have a 30-mile road test. The unit shall be water tested, undercoated per Ford QVM and given a road test. The unit shall be deep cleaned and prepped for delivery. The entire exterior of the module shall be touched up and lightly buffed to remove any minor scratches.

The entire unit will be tested and recertified. New weight stickers and new KKK stickers shall be installed.

Contractor’s proposal may include travel costs for two (2) Madison Employees to visit site location where work is performed for final inspection. List this cost as an optional upgrade separate of the proposal price.

2.6 Transportation

Contractor’s proposal shall include all costs (fuel, mileage, travel, labor) to pick-up the ambulance from Madison, WI and transport to the location for work to be completed. All costs (fuel, mileage, travel, labor) related to the return of the finished remounted ambulance to Madison, WI shall also be included in the proposal.

If the distance to the facility remount shop is over 500 miles each way, the City would prefer to have ambulance delivered back to the City on a flatbed truck. Please account for this in your pricing on Form D.

While the ambulance is in possession of the Contractor, the Contractor shall provide insurance coverage on the vehicle for any damage. Proof of insurance will be provided to the prior to release of the ambulance.

2.7 Lead Time

Contractor’s proposal shall identify the anticipated lead time for work to be completed. Madison Fire is limited in available reserve ambulance units and expects timely completion to maintain adequate emergency medical service.

3 REQUIRED INFORMATION AND CONTENT OF PROPOSALS

3.1 General Information and Signatures

1. Form A – Signature Affidavit

2. Form B – Receipt Forms and Submittal Checklist

3. Form C – Vendor Profile Information

4. Form E – References

3.2 Background Questions

Responses must be in the same sequence as listed and must be identified with the corresponding question number, i.e., Question 1, Question 2, etc.

1. Company and History - Describe briefly your firm’s background and history. State organization’s size: local, regional, national and international, in relation to providing services requested in this RFP. State the location of the office from which this engagement will be serviced and the range of activities performed at that office. If you will be using subcontractors, please make note of that.

2. Team Members - Describe individual team members. Include names, titles, roles, and responsibilities for each team member. Identify the primary contact for the City of Madison.

3.3 Technical Questions

Responses must be in the same sequence as listed and must be identified with the corresponding question number, i.e., Question 1, Question 2, etc.

1. Please describe the size of your facility that would handle the City of Madison remounts.

2. How many remounts can your company handle per year?

3. How long does the average remount take?

4. Based on the information provided in Section 2, how long would you anticipate the remount taking for the City of Madison? Is there any way to guarantee this timeline?

5. What happens if you cannot meet the timelines agreed upon with the City?

6. Please describe your warranties.

7. What happens if a vehicle needs service after it has been delivered to the City of Madison (assuming the issue is under warranty)?

8. What is your guaranteed time to fix vehicles with issues?

9. Where is your repair facility for warranty work? Can you guarantee how quickly a problem will be fixed?

3.4 Cost Proposal

Please submit cost proposal, Form D, separate from the rest of the proposal.