Alpine School District HVAC Controls Upgrade Westfield Elementary School
Closed State & local contract opportunity Posted
- Solicitation number
- ASD10302025HM
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
Alpine School District is seeking proposals for an HVAC Controls Upgrade project at Westfield Elementary School through a Request for Proposal (RFP) solicitation number ASD10302025HM. The procurement aims to replace the current automatic temperature control system with a new Direct Digital Control (DDC) building management system utilizing BACnet protocols. The project requires a comprehensive upgrade that includes advanced energy management, occupancy-based control, temperature monitoring, and remote monitoring capabilities through a web-based interface. Vendors must provide a fully native BACnet-based system compatible with Microsoft Windows and featuring distributed control architecture with centralized monitoring capabilities. A mandatory pre-bid meeting is scheduled for Thursday, October 23, 2025, at 9:00 A.M. MST at the school's main front office, with final proposal submissions due on Thursday, October 30, 2025, at 2:00 PM Mountain Time. The evaluation will involve multiple stages, including initial review, technical response evaluation, and cost response evaluation, with the district anticipating a single contract award to the most responsive and responsible offeror.
The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must undergo comprehensive background checks, with all contractors and sub-contractors required to submit criminal history records and fingerprints to work on district properties. For bids exceeding $50,000, a 5% bid bond is mandatory, and the winning vendor must provide a 100% performance bond. While specific budget details are not provided, the project is part of the district's ongoing infrastructure improvement initiatives. The contract duration is projected from immediate start to April 1st, 2026, with the contractor expected to provide complete documentation, field testing, training, and a two-year parts and service warranty. Vendors must demonstrate extensive technical capabilities, including support for multiple communication protocols, comprehensive system integration, and the ability to provide 24/7/365 emergency response services.
Opportunity text
The purpose of this RFP is to enter into a contract to provide: Upgrading the school's automatic temperature control system by replacing the current system with a new system. . It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code. Closing date and time The closing date and time for this sourcing event is Thursday, October 30, 2025, @ 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. It is your responsibility to make sure you submit your response by the date and time indicated above. Pre-Bid Conference A mandatory pre-bid meeting will be held on Thursday, October 23, 2025, at 9:00 A.M. MST. Please meet in the main front office. Westfield Elementary 380 South Long Dr. Alpine, UT 84004. Bidders must be early or on time, as the walk-through will be closed precisely at the listed time. THOSE EVEN ONE MINUTE LATE WILL BE TURNED AWAY. Length of the Contract The contract resulting from this RFP will be for the duration of this project. The projected construction start date is ASAP, and the completion date is April 1st, 2026. Background ASD consistently maintains and upgrades the systems in each of its buildings to ensure they are running effectively and efficiently. Westfield Elementary has aging equipment and needs upgrades. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number Alpine School District's Department of Purchasing is the issuing procurement unit, and Alpine School District Physical Facilities Department is the conducting procurement unit for this RFP (referred to as "the District"). The reference number for this RFP is Solicitation #ASD10302025HM. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the District relating to this RFP.
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