Alarm System Monitoring, Term Contract

The School Board of Marion County, Florida has issued Bid #4136GM for a term contract to secure comprehensive alarm system monitoring services across multiple district locations. The procurement seeks a vendor to provide twenty-four (24) hour monitoring for 279 total alarm panels spanning 111 monitored accounts at over 62 locations, including 215 intrusion detection panels, 64 fire alarm panels, and 15 elevator systems. Specific technical requirements include web-based and smartphone application management of alarm systems, monthly reporting capabilities, and programming expertise for various alarm panel types. Bidders must demonstrate a minimum of three years of electronic security experience, possess necessary licenses and insurance, and provide detailed pricing for monitoring, conversion, repairs, and additional services. The bid response deadline is May 30, 2025, at 2:00 PM, with board approval scheduled for June 24, 2025, and the initial contract term running from July 1, 2025, through June 30, 2026. Evaluation criteria will include price, past performance, management capabilities, and service quality, with the School Board reserving the right to reject any bid or waive irregularities.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain a drug-free workplace, provide proof of relevant certifications, and comply with E-Verify and background screening requirements. The contract allows for potential renewal for three additional one-year periods by mutual agreement, with payment terms set at net thirty (30) days. While specific budget ranges are not disclosed, the comprehensive scope covering 279 alarm panels across 111 accounts suggests a significant annual investment in security monitoring services. The School Board requires contractors to have a local office or toll-free contact number and maintain comprehensive insurance coverage. The procurement is structured for electronic submission through www.myvendorlink.com, with no pre-bid meeting scheduled, and includes provisions for potential contract termination with 30 days' notice for non-performance.