Bid_4136GM_Alarm_System_Monitoring_-_TABULATION.pdf
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- Attached to
- Alarm System Monitoring, Term Contract
- Solicitation number
- 4136GM
- Issued by
- Florida
About this file
This is a bid tabulation document for Bid #4136GM issued by the School Board of Marion County, Florida for Alarm System Monitoring services. The procurement covers a term contract from July 1, 2025, to June 30, 2026, with the bid response deadline set for May 30, 2025, at 2:00 PM and board approval scheduled for June 24, 2025. The solicitation seeks comprehensive alarm system monitoring for 279 total alarm panels across 111 monitored accounts at over 62 locations, including 215 intrusion detection panels, 64 fire alarm panels, and 15 elevator systems. The contract requires twenty-four (24) hour monitoring with web-based and smartphone application management, monthly reporting capabilities, and programming expertise for various alarm panel types.
Four vendors submitted bids: Mid State Fire & Systems (Ocala, FL), DynaFire (Casselberry, FL), Everon (Boca Raton, FL), and Last Mann Standing (Hudson, FL). The budgeted resources for this procurement are $25,000, with pricing variations across monitoring, conversion, and repair services. Mid State Fire & Systems submitted the lowest overall bid at $20,892.00 annually, with no conversion costs and competitive rates for monitoring and repair services. Vendors were evaluated on factors including drug-free workplace certification, liability certificates, debarment certification, and qualification statements. The contract includes potential for renewal for three additional one-year periods by mutual agreement, with payment terms set at net thirty (30) days.
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SCHOOL BOARD OF MARION COUNTY FLORIDA, "AN EQUAL OPPORTUNITY SCHOOL DISTRICT "
Bid Tabulation Posted: June 4, 2025
BID # 4136GM
Bid Title: Alarm System Monitoring - Term: July 1, 2025 to June 30, 2026 Date & Time Due: May 30, 2025 @ 2:00 PM Board Date: June 24, 2025 Budgeted Department: Risk Management / Safe Schools Budgeted Resources $ 25,000
Vendors Mid State Fire & Systems, LLC, Ocala, FL
DynaFire, LLC
Casselberry, FL
Everon, LLC
Boca Raton, FL
Last Mann Standing LLC
Hudson, FL
Vendor ID MID STAT000 NEW NEW NEW
Drug Free Y Y Y Y
Certificate of Liability Y N Y Y
Certification for Debarment Y Y Y Y
Qualification Statement Y Y Y N
W‐9 Y Y Y N
Confidential Information? N N N N
# Description Unit Price Unit Price Unit Price Unit Price
Intrusion Detection Monitoring:
Total Annual Charge $5,940.00 $10,746.00 $16,200.00 $576/Acct
Fire Alarm Monitoring: Total Annual
Charge $13,512.00 $12,895.20 $22,680.00 $756/Acct
Elevator Monitoring: Total Annual
Charge $1,440.00 $2,865.60 $5,040.00 $540/Acct
4 Conversion Cost, If Any, per Panel N/C $187.00 $650.00 $200-POTS/$600 - CELL
Annual Charge with Conversion $20,892.00 $78,679.80 $225,270.00 * > $128,000
Monitoring Cost, per Location, per
Month (locations added during contract period)
$11.00 Intrusion $18.00 IP Fire Alarm $32.00 Cellular Fire Alarm $10.00 Elevator
$125.00 $54.00 $63.00
6 Repair Cost, per Hour, as Needed $60.00 $182.00 $120.00 $130.00
7 Repair Cost, per Hour, After Hours $90.00 $182.00 $180.00 $175.00
Repair Cost, per Hour, Weekends/Holidays $90.00 $0.00 $180.00 $175.00
9 Additional Monthly Activity Report N/C - ONLINE ACCESS $0.00 $0.00 $0.00
10 Monthly Open/Close Report $25.00 MO/EA $0.00 $0.00 $0.00
11 Quarterly Activity Report N/C - ONLINE ACCESS $0.00 $0.00 $0.00
12 Quarterly Open/Close Report Included in Monthly
Open/Close Cost $0.00 $0.00 $0.00
13 Programming Charge per System $60.00/HR if needed $0.00 $600.00 $0.00
Average Repair Response Time in
Hours 3 3 4 2.5
Bid 4136GM Alarm System Monitoring - TABULATION.xls 1
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