Aircraft Engine Overhaul

The Oklahoma Office of Management and Enterprise Services (OMES) Central Purchasing division, on behalf of the Department of Public Safety, is soliciting proposals through Request for Proposal (RFP) EV00000881 for the complete major overhaul of a Lycoming IO-540-AB1A5 aircraft engine (Serial Number RL-4959-48E) currently installed in a Cessna 182T aircraft designated N90HP. The scope of work includes receiving inspection, complete disassembly, visual and structural inspections, non-destructive testing, dimensional inspection, repair and replacement of cylinders with steel components, complete reassembly, and testing and break-in procedures. Qualified suppliers must hold FAA Certification as a repair station, employ FAA-licensed A&P mechanics for all supervisory, inspection, and maintenance personnel, maintain a secure facility with 24-hour security, and comply with manufacturer regulations, FAA service manuals, and FAA Circular 43.13-1B standards. The procurement evaluation will use a best-value criterion based on mandatory requirements compliance, pricing, time in vendor custody, lead time, and past performance. Bidders must submit responses exclusively through the Oklahoma Supplier Portal by May 11, 2026, at 3 p.m. Central Standard Time, with questions accepted until April 28, 2026, and administrative review requests due by April 14, 2026. Required submission components include an executive summary worksheet, company information and certifications, technical specifications response, completed pricing sheet, and three professional references preferably from government or law enforcement entities that have received Lycoming engine complete overhauls.

The solicitation contains no set-aside designations for disadvantaged enterprises, though bidders claiming service-disabled veteran business enterprise status may submit appropriate federal certification and ownership verification documentation. Bidders must provide proof of workers' compensation insurance coverage, maintain comprehensive liability insurance of not less than $2,000,000 per occurrence for general liability and $2,000,000 combined single limit for automobile liability, and complete all required compliance certifications including non-collusion attestations, boycott certifications, and E-Verify work eligibility verification. No third-party subcontractors or brokers are permitted, and all costs associated with bid preparation are the bidder's sole responsibility. The initial contract term is one year with no renewal options, and pricing shall be proposed as a total firm, fixed cost including all fees, costs, shipping, and handling with free on-board delivery to the Department of Public Safety Highway Patrol Troop O in Norman, Oklahoma. Pricing must remain firm for a minimum of 120 days following the May 11, 2026, bid response due date, with payment terms established at net 45 days following acceptance of services. No specific contract value or budget range is disclosed in the solicitation documents.