AGR - ISF - BG - Multipurpose Arena Canopy R & M SP Sole Source

The State of Illinois, specifically the Illinois Department of Agriculture, is seeking to procure a contractor for the annual inspection, re-tensioning, and cleaning of the fabric canopy structure at the Multipurpose Arena located on the Illinois State Fairgrounds in St. Clair County. The successful vendor will be responsible for providing all labor, materials, tools, equipment, and related items necessary to complete the required services, which include visually inspecting the fabric envelope for tension and abrasion, checking the tightness of all hardware components, and repairing minor fabric penetrations. The contract term is for three years, with the possibility of renewal, and the selected vendor must provide a formal report on the structure's condition and recommendations after the annual inspection. The procurement is being conducted as a Small Purchase with Sole Source Conditions, as the original canopy was designed, fabricated, and installed by Span Systems, Inc., who possess the necessary experience and qualifications to perform the required maintenance and inspection services.

This procurement is restricted to Span Systems, Inc., the incumbent vendor who installed the canopy system, as they are the only qualified provider capable of maintaining the warranty and ensuring the optimal structural performance of the tensile membrane structures. The total contract value is estimated at $57,000, which is essential to maintain the integrity of the canopy and enable the Illinois State Fair to host events at the Multipurpose Arena without disruption, thereby preserving revenue for the State.