SPSSC-ISF B and G-Canopy.pdf
PDF 188 KB Posted
- Solicitation number
- 24-406AGR-FRHRS-B-40523
- Issued by
- St. Clair County, Illinois
About this file
This document is a Small Purchase - with Sole Source Conditions for the annual system inspection of the Tensile Membrane Structures at the Illinois State Fairgrounds. The canopy was re-designed, fabricated, and re-built by Span Systems Inc. through a Capital Development Board (CDB) project. The annual inspection is required to check for any deviations or fabric issues, make heat seal or minor fabric repairs, and identify potential problems or system degradation. This vendor was originally solicited through the CDB procurement process and installed the canopy, so they have the necessary experience and qualifications to perform the inspection. An annual inspection is essential to maintain the warranty and ensure optimal structural performance over time for this type of canopy system. The total value of this sole source contract is $57,000. If the annual inspection is not performed, the warranty will dissolve, and any potential damage to the canopy could prevent the Illinois State Fair from hosting entertainment events at the Multi Purpose Arena, thereby limiting revenue for the State.
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Other files
| File | Type | Posted |
|---|---|---|
| standard-illinois-certifications-v.23.1~5.docx | DOCX document | |
| IFB Multipurpose Arena 11-30-23~1.docx | DOCX document | |
| IPG Registration Instructions~4.docx | DOCX document | |
| TIN Form v23.2~2.docx | DOCX document | |
| IL Fairgrounds Tensile Inspection Proposal 7-26-23.pdf |
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Small Purchase - with Sole Source Conditions BidBuy Bid Number State of Illinois Chief Procurement Office General Services Small Purchase - Sole Source Conditions V.22.1 Page of Part 1 - General Information Part 2 - Purchase History Has the agency purchased these supplies or services in the past five (5)years?
Part 3 - Business Rationale What are the specifications of the goods and/or services that you need?
What research has been done, and by whom, to determine the goods/services needed can only be provided by this vendor, and at the best possible price?
What will be the financial or other impact to the agency if this Small Purchase with Sole Source Conditions purchase is not approved?
Is there any additional information you would like to add to justify this Small Purchase with Sole Source Conditions?
11.0.0.20130303.1.892433.887364
24-406AGR-FRHRS-B-40523
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| ShortDescription: Annual system inspection for the Tensile Membrane Structures re-designed, fabricated, and re-built by Span Systems Inc through a CDB project. |
| Vendor: SPAN SYSTEMS INC. |
| Value: $ 57000 |
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| IfYES: A formal annual inspection provides the opportunity to: |
| TextField3: A formal annual inspection provides the opportunity to: |
Check and correct any deviation or fabric “creep” from the designed fabric pre-stress requirements. This is particularly important after the first year of loading as this is when the fabric would exhibit the largest potential relaxation.
Heat seal, repair or reinforce any minor fabric penetrations.
Check for potential problems, areas of wear or other system degradation.
| TextField4: This vendor was solicited through a CDB procurement. The vendor installed the Multi Area Canopy and we are required to have an annual inspection on the canopy to avoid cancellation of our warranty. Experience of over 30 years of specialty contracting in this field has shown that a regular inspection program is necessary to insure optimal structural performance over time. It is particularly important to properly maintain a structure like the one at ISF, where the fabric system is predominantly stabilized by cable components at the membrane perimeter, allowing for greater movement within the fabric field. This particular vendor installed the canopy through a CDB soliciation. The canopy is currently under warranty and an annual inspection is essential to ensure that any more obvious damage that could occur after stormy weather, is noted, photographed and reported. The vendor can determine what immediate action may need to occur to prevent a small area of damage from propagating into a larger issue. |
| TextField5: The State of Illinois utilized the CDB process and State funds to secure a vendor to replace the Multi Arena Canopy at the Illinois State Fairgrounds. If the canopy is not inspected yearly, the warranty will dissolve and the canopy cannot be repaired if damaged. If the canopy is damaged, the fair cannot host entertainment at the Multi Purpose Arena therefore limiting the revenue for the Illinois State Fair and the State of Illinois. |
| TextField6: N/A |
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