Agilent ICP-OES Relocation

The City of St. Petersburg's Water Resources Department is seeking a sole source procurement for the relocation of an Agilent ICP-OES spectrophotometer system located in Pinellas County, Florida. The procurement involves deinstalling, transporting, and reinstalling four specific scientific laboratory equipment components: an Agilent 5110 ICP-OES system, Agilent 5100 ICP-OES Spectrophotometer, Agilent SPS 4 Autosampler, and Agilent G8481A Water Chiller. The relocation will move these components from the existing laboratory at 1635 3rd Avenue North to a new laboratory at 1630 3rd Avenue North. The vendor is required to complete a full preventative maintenance procedure to verify standard operation after relocation. The solicitation was released on September 19, 2025, with responses due by September 26, 2025, at 3:00 pm, to be submitted electronically through the city's procurement portal. Potential suppliers must submit product information, statements of qualifications, and capabilities within a seven-business-day period if they believe they can provide equivalent services.

The procurement is specifically designed as a sole source opportunity with Agilent Technologies, Inc. being identified as the exclusive source for parts and software. Only Agilent factory parts are permitted for any maintenance or repair, and any work performed must not invalidate existing warranty or service contracts. The current service contract, numbered 5001373348, covers the equipment with a CrossLab Silver service agreement and has a total contract value of $13,862.40, reflecting a discounted rate from the original $14,592.00. The solicitation allows for alternative suppliers to demonstrate equivalent capabilities, but emphasizes the proprietary nature of Agilent's diagnostic and repair tools. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement provides an opportunity for potential vendors to demonstrate comparable service capabilities. The existing infrastructure includes specific serial-numbered equipment: ICP-OES 5100/5110 System (Serial MY17500005), SPS 4 Autosampler (Serial AU17393792), and water chiller (Serial 060B1781752).